Executive Assistant

Atrium Staffing LLC; Boston (MA); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

Competitive base salary

Annual discretionary bonus

Profit-sharing program

Client-provided benefits

Job summary

Atrium Staffing LLC in Boston, MA is seeking an experienced Executive Assistant to support the Head of Human Resources and HR leadership. You will manage complex calendars, coordinate meetings, travel, and prepare reports in a fast-paced environment with strict confidentiality.

The ideal candidate has 5+ years of executive support, advanced MS Office skills, superb organization, and strong communication. This onsite role requires punctuality, discretion, and the ability to anticipate executives'

Qualifications

• 5+ years of administrative or executive support in a professional setting.
• Experience supporting senior executives and managing high-volume calendars.
• Advanced MS Office proficiency (Outlook, PowerPoint, Excel, Word, OneNote).
• Excellent organizational, multitasking, prioritization, and time-management skills.
• Strong written and verbal communication with senior leaders.
• Discretion handling confidential information.

Responsibilities

• Proactively manage complex, changing calendars for HR leadership.
• Coordinate meetings with CEO, HR leadership, and external stakeholders.
• Anticipate conflicts, adjust priorities, and resolve scheduling issues.
• Organize leadership events, town halls, and team activities.
• Coordinate domestic and international travel with detailed itineraries.
• Prepare and review expense reports for HR leadership.
• Support HR initiatives by tracking deadlines and milestones.
• Assist with onboarding coordination and PowerPoint presentations.
• Leverage AI tools to improve productivity and workflows.
• Build strong relationships with senior leaders and HR teams.

Skills

Executive support

Calendar management

Travel coordination

Communications

Discretion

Relationship building

Problem solving

Attention to detail

Independence

Adaptability under pressure

Education

Relevant professional experience

Tools

Outlook

PowerPoint

Excel

Word

OneNote

Job description

Client Overview:

Our client is a professional services organization that offers a dynamic, professional environment where employees work closely with senior leadership and have opportunities to contribute to meaningful business initiatives. Our client is seeking an experienced, highly organized, and proactive Executive Assistant to support the Head of Human Resources and select members of the HR leadership team.

Salary/Hourly Rate:

$100k - $110k Annually

Position Overview:

The Executive Assistant will serve as a trusted partner to senior executives, providing high-level administrative and operational support in a fast-paced, dynamic environment. Key responsibilities include complex calendar management, executive meeting coordination, travel arrangements, expense reporting, event planning, and support for HR initiatives. The ideal candidate brings exceptional organizational skills, sound judgment, professionalism, and the ability to anticipate executive needs while managing competing priorities. This position requires discretion when handling confidential information, strong relationship-building skills, and the ability to remain composed in an environment with frequently changing schedules and priorities. Candidates who embrace technology, including Microsoft Copilot and other AI tools, to improve efficiency and streamline administrative processes are highly desirable. Candidates must be available to work onsite by 8:00 AM, with occasional meetings beginning as early as 7:00 AM. The workday typically concludes between 4:00 PM and 5:00 PM, depending on start time and business needs.

Responsibilities of the Executive Assistant:

• Proactively manage complex, frequently changing calendars for the Head of Human Resources and other senior executives.
• Coordinate meetings involving the CEO, executive leadership, HR leadership, internal committees, and external stakeholders.
• Anticipate scheduling conflicts, resolve calendar challenges, and adjust priorities to accommodate changing business needs.
• Organize internal and external meetings, leadership events, town halls, and other team activities.
• Coordinate domestic and international travel arrangements, including transportation, accommodations, and detailed itineraries.
• Prepare, submit, review, and approve expense reports on behalf of HR leadership and the department, as authorized.
• Support HR leadership initiatives by tracking deadlines, project milestones, action items, and key deliverables.
• Coordinate scheduling and documentation for performance management activities, talent reviews, and year-end processes.
• Manage onboarding coordination for new HR team members, ensuring a positive and seamless experience.
• Develop, edit, and format PowerPoint presentations for leadership meetings, town halls, and departmental initiatives.
• Utilize Microsoft Copilot and other technology tools to improve productivity, streamline workflows, and enhance administrative efficiency.
• Build and maintain strong relationships with senior leaders, HR colleagues, external stakeholders, and Executive Assistants throughout the organization.
• Provide backup administrative support and cross-coverage for other Executive Assistants and leadership teams as needed.
• Maintain a high level of confidentiality and professionalism when handling sensitive employee, executive, and organizational information.

Required Experience/Skills for the Executive Assistant:

• Minimum of 5 years of administrative or executive support experience in a professional services or corporate environment.
• Demonstrated experience supporting senior executives and managing complex, high-volume calendars.
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, Word, and OneNote.
• Exceptional organizational, multitasking, prioritization, and time-management skills.
• Strong written and verbal communication skills with the ability to interact confidently and professionally with senior leadership.
• Proven ability to coordinate complex meetings, travel arrangements, events, and competing executive priorities.
• High level of professionalism, executive presence, reliability, and discretion when handling confidential information.
• Strong interpersonal and relationship-building skills with a collaborative, service-oriented approach.
• Proactive problem-solving abilities with a demonstrated capacity to anticipate needs and take initiative.
• Exceptional attention to detail and commitment to producing accurate, high-quality work.
• Ability to work independently, manage multiple priorities, and adapt quickly to last-minute changes.
• Calm, flexible, and solutions-oriented approach when working under pressure or navigating changing priorities.

Preferred Experience/Skills for the Executive Assistant:

• Previous experience supporting a Head of Human Resources, CHRO, or senior HR leadership team.
• Experience working within a professional services environment.
• Demonstrated interest in Human Resources, talent management, and employee development initiatives.
• Experience supporting executive leadership meetings, performance review cycles, onboarding, or HR-related projects.
• Proficiency with Microsoft Copilot or other AI-powered productivity tools.
• Experience leveraging AI, automation, or emerging technologies to streamline administrative processes and improve operational efficiency.
• Strong project coordination skills, including tracking deliverables, managing deadlines, and supporting cross-functional initiatives.
• Ability to thrive in a fast-paced, high-performance corporate environment.

Education Requirements:

• No specific degree requirement is provided.
• Relevant professional experience supporting senior executives is required.

Benefits:

• Competitive base salary.
• Eligibility for a discretionary annual bonus.
• Unique profit-sharing program with potential value of up to 15% of annual earnings.
• Client-provided benefits available, upon eligibility.