Human Resources Coordinator/Administrative Assistant

Glocap Business Professionals, Administrative, Operations; New York (NY); On-site; USD 90,000 - 100,000; Full time

Job summary

A family office in New York is seeking a Human Resources Coordinator/Administrative Assistant to manage HR functions across the employee life cycle, including recruiting, onboarding, and project support. The ideal candidate will have a Bachelor's degree and 2-3 years of experience in financial services. Strong skills in Microsoft Office, specifically Excel, are essential. Compensation ranges from $90K to $100K DOE plus benefits and a discretionary bonus.

Qualifications

• 2-3 years of experience in a financial services firm preferred.
• Ability to maintain confidentiality and effective interpersonal skills.
• Strong Microsoft Office skills, especially Excel.

Responsibilities

• Support HR recruiting and manage applicant tracking processes.
• Analytical reporting for people-related matters.
• Manage employee onboarding logistics.

Skills

Confidentiality

Interpersonal skills

Microsoft Excel

Organizational skills

Multi-tasking

Teamwork

Education

Bachelor's degree

Tools

Workday

Greenhouse

Job description

LOCATION: New York, NY (onsite 4x week)

HOURS: 8:00am - 6:00pm with connectivity outside of work hours

COMPENSATION: $90-100K DOE + Benefits + Discretionary Bonus*

BACHELOR'S DEGREE: Required

Our client, a family office, is looking for a Human Resources Coordinator/Administrative Assistant to join their team. This individual will partner with the HR Generalist(s) and primarily assist with management of all aspects of the HR function across the employee life cycle for non-investment client groups at the firm, including: recruiting, learning and development, onboarding and offboarding, performance management, and employee record keeping. In addition, the successful candidate will be a key contributor on local and global ad-hoc HR firmwide projects.

Major Responsibilities

• Partner with HR Business Partners and Generalists to provide support and bandwidth on firmwide recruiting, including creating requisitions for open seats within our HR applicant Tracking System and HRIS, sourcing candidates from various sources, managing relationships with third-party recruiting agencies, scheduling and conducting interviews, gathering and assessing interviewer feedback, preparing employment related documentation including offer letters and managing the onboarding process. The successful candidate will also serve as the firm’s primary liaison to promote connectivity and ensure a positive candidate experience
• Partner with the HR Business Partners and Generalists in creating, managing and running lead on coordination for initiatives that drive firm culture, including Training and
• Maintain employee records for the relevant business areas
• Manage logistics surrounding employee onboarding, including document preparation and administration/filing, benefits orientation, technology set up, meeting coordination, I-9 verification, etc.
• Analyze data and prepare ad hoc reporting for people related matters across various
• Partner with colleagues across the HR team and firm on a variety of firmwide projects, including employee engagement survey, firmwide review strategy and process, database management, wellness
• Stay up to speed on all current firm information and policies to respond to all employee inquiries
• Assist in managing visa processes for employees
• Stay updated on labor laws and regulations and ensure HR compliance
• Serve as administrative support for the firm’s Chief Administrative Officer, including calendar and inbox management, travel, and general ad hoc support

Requirements

• 2-3 years of experience working in a financial services firm preferred; experience working in a recruitment role and/or with an applicant tracking systems a plus
• Demonstrated ability to maintain high level of confidentiality and effective interpersonal skills
• Excellent work ethic and desire to take on challenges
• Thrive in a fast-paced environment with competing priorities and skilled at multi-tasking
• Extremely organized and a desire to learn and become a critical thought leader
• Meticulous attention to detail, with effective follow-up and follow through
• Strong Microsoft skills, including Excel (i.e., ability to build pivot tables and macros, v-lookups), Word (i.e., ability to track documents and reconcile various versions), and PowerPoint (i.e., -ability to take information, ideas, and data and build presentations)
• Ability to work well in a team focused environment and have the mentality and willingness to pitch in and take on new responsibilities
• Experience in/familiarity with Workday and Greenhouse is strongly preferred
• Verification of identity, education, prior employment, and references may be required

Seniority level

Not Applicable

Employment type

Full-time

Job function

Human Resources and Administrative

Notes

*The salary range posted for this New York City-based position is a good faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.