Executive Assistant to SVP, Legal — Global Calendar & Travel

Nscale; San Francisco (CA); On-site; USD 100,000 - 140,000; Full time

Benefits offered by this job

Medical, dental, vision

Flexible paid time off

Parental leave

Retirement plan

Equity

Career development

Job summary

Nscale is seeking an Executive Assistant to support our SVP, Legal in San Francisco. The role requires presence in the SF office at least three days per week and flexibility for global time zones, including London overlap.

You will manage the SVP’s complex calendar, coordinate travel, and handle confidential materials with discretion. Strong communication, organization, and cross-functional collaboration are essential.

Qualifications

• 10+ years of experience supporting a General Counsel, Chief Legal Officer, or other senior executive in a complex global organization.
• Advanced proficiency in Google Workspace; comfortable with Slack and Microsoft Teams.
• Discretion handling sensitive legal, corporate and financial information.
• Strong written and verbal communication with senior stakeholders.

Responsibilities

• Manage the SVP, Legal's calendar across US, Europe, and other global time zones; prioritize tasks.
• Coordinate domestic and international travel, including multi-leg itineraries and visas.
• Manage contract workflows in Ironclad; track reviews, approvals, and repository status.
• Draft polished correspondence and meeting materials; prepare agendas and notes.
• Collaborate with other Executive Assistants to streamline executive workflows.

Skills

Executive support

Calendar management

Global coordination

Discretion

Communication skills

Board interactions

Stakeholder management

Time-zone coordination

Tools

Ironclad

Job description

Nscale is seeking an Executive Assistant to support our SVP, Legal in San Francisco. The role requires presence in the SF office at least three days per week and flexibility for global time zones, including London overlap.

You will manage the SVP’s complex calendar, coordinate travel, and handle confidential materials with discretion. Strong communication, organization, and cross-functional collaboration are essential.