Executive Assistant to Superintendent | District Office

Booth Building; Pasco (WA); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Medical benefits

Dental and vision insurance

Retirement plan

Paid leave and wellness programs

Job summary

Booth Building in Pasco, WA, is seeking an Executive Assistant to the Superintendent to support district operations. The role requires coordinating the Superintendent’s calendar, preparing agendas, minutes, and communications, and serving as recording secretary for Board meetings.

The ideal candidate will have at least five years of secretarial experience at an executive level, strong organizational and customer-service skills, and proficiency with Microsoft Office, Adobe Acrobat, and basic

Qualifications

• AA degree required; BA preferred or related training/experience
• Minimum of five (5) years of secretarial experience with two years at the executive level
• Experience maintaining budgets and understanding the budget process
• Ability to compose documents (correspondence, agendas, minutes, reports) with minimal direction
• Strong organizational skills and attention to detail
• Excellent written and verbal communication with strong customer service orientation

Responsibilities

• Manage the Superintendent’s calendar, appointments, meetings, and priorities; coordinate travel and itineraries
• Prepare, review, and distribute executive correspondence, agendas, reports, and presentations
• Attend Board meetings as recording secretary and distribute minutes
• Coordinate communications among offices, families, agencies, and partners
• Coordinate meeting logistics and support special projects
• Support legal with policy documents and related records
• Develop and maintain Superintendent and Board webpages and digital content
• Coordinate district events and community outreach activities with Public Affairs

Skills

Calendar management

Budget experience

Customer service

Communication skills

Time management

Education

AA Degree

BA preferred

Tools

Microsoft Office

Adobe Acrobat

Social media platforms

Web content basics

Job description

Booth Building in Pasco, WA, is seeking an Executive Assistant to the Superintendent to support district operations. The role requires coordinating the Superintendent’s calendar, preparing agendas, minutes, and communications, and serving as recording secretary for Board meetings.

The ideal candidate will have at least five years of secretarial experience at an executive level, strong organizational and customer-service skills, and proficiency with Microsoft Office, Adobe Acrobat, and basic