Executive Assistant to Deputy Superintendent & Board

Township High School District 211; Palatine (IL); Presencial; USD 28.000 - 50.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Overtime-eligible

Descripción de la vacante

Township High School District 211 is seeking an Administrative Assistant to the Deputy Superintendent and Board of Education Recording Secretary. The role coordinates Board meetings, prepares agendas, and maintains official records while supporting the Deputy Superintendent with calendar management, communications, and data handling.

The position requires confidentiality, strong communication, and the ability to work under tight deadlines.

Formación

• High school diploma or equivalent, or compensating experience.
• 3+ years of successful executive level assistant experience, preferably in a school setting.
• Proficiency with Microsoft Office suite and Google Workspace; strong Word and Excel preferred.
• Familiarity with online agenda and meeting management platforms, Diligent Community preferred.
• Knowledge of Board governance procedures and public meeting requirements.
• Exceptional written and oral communication skills.
• Excellent customer service, organization, prioritization, analytical, and interpersonal skills.
• Sound judgment, trustworthiness, and confidentiality.
• Ability to work quickly and accurately in a deadline-driven environment with interruptions.
• Willingness to work overtime during high-need times as directed.
• Familiarity with Illinois Open Meetings Act, FOIA, and education laws (preferred).

Responsabilidades

• Board of Education Support: Serves as Recording Secretary for the Board of Education and coordinates all Board meetings.
• Prepares Board meeting agendas in collaboration with the Superintendent and officials.
• Attends Board meetings, records official proceedings, and maintains Board records.
• Maintains the Board of Education Policy Manual and coordinates onboarding of Board members.
• Prepares and processes Board resolutions, notices, oaths, and certifications.
• Complies with OMA, FOIA, and related policies; liaises with Board, Superintendent, and district staff.

Conocimientos

Executive level assistant experience

Excellent written and verbal skills

Organization and prioritization

Confidentiality and trustworthiness

Deadline-driven

Overtime flexibility

Knowledge of governance procedures

Educación

High school diploma or equivalent

Herramientas

Microsoft Word

Microsoft Excel

Google Workspace

Diligent Community

Descripción del empleo

Township High School District 211 is seeking an Administrative Assistant to the Deputy Superintendent and Board of Education Recording Secretary. The role coordinates Board meetings, prepares agendas, and maintains official records while supporting the Deputy Superintendent with calendar management, communications, and data handling.

The position requires confidentiality, strong communication, and the ability to work under tight deadlines.