Executive Assistant to Superintendent - Booth Building

Booth Building; Pasco (WA); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Medical benefits

Dental and vision insurance

Retirement plan

Paid leave and wellness programs

Job summary

Booth Building in Pasco, WA, is seeking an Executive Assistant to the Superintendent to support district operations. The role requires coordinating the Superintendent’s calendar, preparing agendas, minutes, and communications, and serving as recording secretary for Board meetings.

The ideal candidate will have at least five years of secretarial experience at an executive level, strong organizational and customer-service skills, and proficiency with Microsoft Office, Adobe Acrobat, and basic

Qualifications

• AA degree required; BA preferred or related training/experience
• Minimum of five (5) years of secretarial experience with two years at the executive level
• Experience maintaining budgets and understanding the budget process
• Ability to compose documents (correspondence, agendas, minutes, reports) with minimal direction
• Strong organizational skills and attention to detail
• Excellent written and verbal communication with strong customer service orientation

Responsibilities

• Manage the Superintendent’s calendar, appointments, meetings, and priorities; coordinate travel and itineraries
• Prepare, review, and distribute executive correspondence, agendas, reports, and presentations
• Attend Board meetings as recording secretary and distribute minutes
• Coordinate communications among offices, families, agencies, and partners
• Coordinate meeting logistics and support special projects
• Support legal with policy documents and related records
• Develop and maintain Superintendent and Board webpages and digital content
• Coordinate district events and community outreach activities with Public Affairs

Skills

Calendar management

Budget experience

Customer service

Communication skills

Time management

Education

AA Degree

BA preferred

Tools

Microsoft Office

Adobe Acrobat

Social media platforms

Web content basics

Job description

Executive Assistant to Superintendent - Booth Building

Starting Date: Immediately

Job Description

PASCO SCHOOL DISTRICT NO. 1

1215 WEST LEWIS ST.

PASCO, WASHINGTON 99301

PHONE [phone] FAX [phone]

Open Date: November 12, 2026

Application Deadline/Close Date: November 19, 2026 at 4:00pm, or until filled

POSITION: EXECUTIVE ASSISTANT TO SUPERINTENDENT

Non-Represented/Non-Exempt/Exempt

LOCATION: Booth Building

HOURS: 8 hours per day, Monday through Friday

BENEFITS: Pasco School District offers a comprehensive benefits package for eligible employees, including medical, dental, vision, retirement, paid leave, and additional wellness benefits. For more information, visit our Employee Benefits page .

REQUIRED QUALIFICATIONS (Qualifications which are essential to the position)

• AA Degree, BA preferred, or a combination of related training, education or experience may be substituted for degree
• Minimum of five (5) years of increasingly responsible secretarial experience with two years at the executive level
• Experience maintaining budgets and understanding of the budget process; budget experience desired
• Demonstrated ability and experience composing documents (e.g. correspondence, agendas, minutes, bulletins, reports, brochures, newsletters) with minimal direction to communicate information to school and district personnel, the public, state and federal officials
• Ability to evaluate situations involving other staff, students, parents, the public, for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution
• Ability to process documents and materials (g. schedules, agendas, mail, etc.) to disseminate information to appropriate parties
• Ability to respond to inquiries from staff, the public, parents and/or students to provide information and/or direction with a strong focus on customer service and solution based problem solving
• Attend all Board meetings and act as recording secretary to the Board; transcribe and distribute Board minutes as directed by the Superintendent
• Must be able to perform duties outside the regular work day as required, (g. special committee meetings, Board meetings, special projects, etc.)
• Demonstrated punctuality and an excellent work attendance record
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly, meet deadlines, with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms, and basic webpage development and maintenance

DESIRED: (Qualifications which are not required, but would be useful to the position)

• Knowledge of and experience with school district laws, regulations, policies and procedures
• Experience organizing/hosting events and supporting committee work
• Bilingual English/Spanish

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Manage the Superintendent’s calendar, appointments, meetings, and competing priorities; coordinate travel, registration, lodging, transportation, and itineraries for the Superintendent and Board.
• Prepare, review, and distribute executive correspondence, agendas, reports, presentations, and other materials.
• Attend Board meetings as assigned, serve as recording secretary, and prepare and distribute minutes under the Superintendent’s direction.
• Coordinate timely communications among the Superintendent’s office, Board members, district departments, families, public agencies, and community partners, including collaboration with Public Affairs on Board updates and notifications.
• Coordinate meeting logistics and materials, track follow-up actions and deadlines, and support executive committees and special projects as assigned.
• Support legal counsel with policy and procedure documents, hearings, and related records.
• Develop and maintain Superintendent and Board webpages and related digital content.
• Coordinate district events and monthly Superintendent community outreach activities with Public Affairs, including logistics, communications, and stakeholder engagement.
• Coordinate the Superintendent’s Student Action Council and support and mentor Student Board Representatives; manage student representative recruitment and selection logistics, communications, and notifications.
• Arrange student chaperones for designated conferences in accordance with district procedures.
• Prioritize confidential and time-sensitive matters, exercise judgment within delegated authority, and refer matters requiring executive decisions to the Superintendent.
• Perform other related duties within the scope of the position.

The job of Executive Assistant to the Superintendent is to provide executive-level administrative support to the Superintendent. The Executive Assistant will support management of the day to day operations of the Pasco School District and the Board of Directors through exemplary solution-focused customer service, proactive communication/problem solving, and focus on the broad district as a system. The Executive Assistant provides professional support and leadership by having general knowledge of all activities within the district.

Letters and applications received after closing date will only be accepted and screened if the position remains unfilled.

NOTICE OF NONDISCRIMINATION: Pasco School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, immigration or citizenship status, age, veteran or military status, sexual orientation, gender expression, gender identity, homelessness, disability, neurodivergence, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. Questions and complaints of alleged discrimination should be addressed to the following designated employees: Title IX and Civil Rights Compliance Coordinator-Jen Johnson, 1215 W. Lewis St., Pasco, WA 9930, 509-543-6700, [e-mail] ; and Sec. 504 Coordinator-Kristi Docken, 1215 W. Lewis St., Pasco, WA 99301, 509-543-6700, [e-mail] .

Position Type: Other
Salary: $79,764 to $94,736 Per Year

Job Requirements

• Citizenship, residency or work visa required