Strategic Executive Assistant to Superintendent & Board

Washington State School for the Blind; Vancouver (WA); Presencial; USD 75.000 - 95.000; Jornada completa

Descripción de la vacante

Washington State School for the Blind is seeking an Executive Assistant to support the Superintendent and Board of Trustees. This role focuses on governance, compliance, and executive operations, ensuring accurate records and proactive communication across the agency.

The successful candidate will manage complex calendars, coordinate travel, process expenses, and handle public records requests with confidentiality and professionalism. This exempt, on-site position is located in Vancouver, WA.

Formación

• Demonstrated excellence in written and verbal communication.
• Strong organizational skills with the ability to manage multiple priorities.
• Experience working with diverse stakeholders in a professional environment.
• Proficiency with office software and database systems; QuickBooks experience preferred.
• Ability to maintain confidentiality and handle highly sensitive information.
• Knowledge of public agency operations, public records, and records retention is highly desirable.

Responsabilidades

• Manage the Superintendent’s calendar, travel arrangements, and monthly travel expense vouchers.
• Prepare and maintain credit card logs and collect monthly student/data counts.
• Draft the Superintendent’s monthly report and distribute it to the Governor’s Office, Board of Trustees, and Cabinet.
• Serve as the primary contact for Boards & Commissions.
• Coordinate onboarding and exiting of Board and Ex-Officio members.
• Prepare meeting agendas, take minutes, and post approved minutes online.
• Manage board member travel, rosters, and prepare travel vouchers.
• Draft or revise policies and support records retention efforts.

Conocimientos

Written and verbal communication

Organization

Stakeholder management

Office software

Confidentiality

Public records knowledge

Herramientas

QuickBooks

Descripción del empleo

Washington State School for the Blind is seeking an Executive Assistant to support the Superintendent and Board of Trustees. This role focuses on governance, compliance, and executive operations, ensuring accurate records and proactive communication across the agency.

The successful candidate will manage complex calendars, coordinate travel, process expenses, and handle public records requests with confidentiality and professionalism. This exempt, on-site position is located in Vancouver, WA.