Executive Assistant to Senior Leaders — Travel & Operations

Blackstone; New York (NY); On-site; USD 70,000 - 130,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401(k) plan

Equity opportunities

Job summary

Blackstone is seeking an Administrative Assistant to support two Senior Managing Directors within the Institutional Client Solutions group. You will manage calendars, coordinate internal and external meetings, and arrange domestic and international travel to ensure smooth on-site and virtual operations.

The role demands exceptional organizational skills, discretion, and strong written and verbal communication in a fast-paced environment.

Qualifications

• 5+ years of administrative assistant experience supporting a team of two or more professionals in a fast-paced environment.
• Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook.
• Experience using Salesforce or similar CRM systems.
• Exceptional organizational skills with strong attention to detail.
• Strong multitasking and prioritization skills, with proven success managing competing responsibilities and deadlines.
• Experience coordinating complex travel arrangements; familiarity with Concur is preferred.
• A high level of professionalism, discretion, and commitment to confidentiality.
• Excellent written and verbal communication skills.
• A self-starter with strong follow-through and accountability.

Responsibilities

• Managing complex calendars, scheduling and prioritizing internal and external meetings while coordinating seamlessly with other assistants.
• Serving as the primary point of contact and gatekeeper, handling calls and correspondence with professionalism and discretion.
• Coordinating conference room bookings and meeting logistics; welcoming and registering visitors in the guest management system to ensure a smooth on-site experience.
• Arranging comprehensive domestic and international travel, including flights, visas/passports, ground transportation, hotels and detailed itineraries.
• Overseeing corporate expense management, tracking receipts, preparing reports, and ensuring timely and accurate reimbursements.
• Supporting special projects and ad hoc initiatives, including planning and executing internal events.
• Coordinating logistics for conferences and large meetings, managing schedules, materials, and vendor arrangements.
• Preparing meeting agendas, taking detailed notes during team meetings, and distributing follow-ups and action items.
• Maintaining and managing tracking systems in Excel to monitor projects, deadlines, and operational workflows.
• Assisting in organizing and supporting firm culture and team engagement initiatives.
• Providing back-up administrative coverage for other senior professionals and team members as needed.

Skills

calendar management

Microsoft Office

communication

organization

multitasking

travel coordination

discretion

confidentiality

Tools

Salesforce

Concur

Job description

Blackstone is seeking an Administrative Assistant to support two Senior Managing Directors within the Institutional Client Solutions group. You will manage calendars, coordinate internal and external meetings, and arrange domestic and international travel to ensure smooth on-site and virtual operations.

The role demands exceptional organizational skills, discretion, and strong written and verbal communication in a fast-paced environment.