Executive Assistant: Confidential Exec Support & Travel Planning

Blackthorne Consulting; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

Blackthorne Consulting is seeking an Executive Assistant to support the executive team. The role requires handling confidential information with discretion, managing calendars, coordinating travel and events, and drafting correspondence.

Strong communication and an ability to work fast-paced environments are essential. Ideal candidates will have 2+ years supporting executives, proficiency with MS Office, and experience coordinating domestic travel and multi-vendor events.

Qualifications

• NCEA Level 2 required.
• 2+ years direct support to an executive leader or leadership staff.
• 2+ years experience with MS PowerPoint, Excel, Outlook and Word.
• 2+ years coordinating domestic travel.
• 2+ years coordinating/managing events with multiple third-party vendors.

Responsibilities

• Handle sensitive communications and information with confidentiality and discretion.
• Schedule appointments and maintain calendars for executive team members.
• Answer phones, emails and take messages.
• Take accurate notes at meetings.
• Run errands as requested.
• Plan travel for the CEO and executive team, including flights and hotels.
• Coordinate events and speaking engagements.
• Draft emails and letters.
• Coordinate travel vendors and ensure travel/expense reporting; manage event logistics.
• Work independently with minimal direction and align management priorities.
• Create weekly management updates.
• Other project work as assigned.

Skills

Executive support

Calendar management

Travel planning

Communication

Discretion confidentiality

Education

NCEA Level 2

Tools

MS PowerPoint

Excel

Outlook

Word

Job description

Blackthorne Consulting is seeking an Executive Assistant to support the executive team. The role requires handling confidential information with discretion, managing calendars, coordinating travel and events, and drafting correspondence.

Strong communication and an ability to work fast-paced environments are essential. Ideal candidates will have 2+ years supporting executives, proficiency with MS Office, and experience coordinating domestic travel and multi-vendor events.