Executive Assistant to Senior Leaders - Payments & CRE

U.S. Bank; Denver (CO); On-site; USD 36,000 - 47,000; Full time

Benefits offered by this job

Healthcare (medical, dental, vision)

401(k) and retirement plan

Paid vacation

Holiday opportunities

Parental leave

Sick leave

Disability coverage

Job summary

U.S. Bank is seeking an Executive Administrative Assistant to provide high-level administrative support to senior leaders and coordinate complex schedules, travel, and communications.

The role emphasizes discretion, organization, and the ability to manage multiple priorities in a fast-paced environment. The position requires a high school diploma and 5+ years of experience with proficiency in Microsoft Office and AI-powered tools like Copilot.

Qualifications

• High school diploma or equivalent.
• Five or more years of administrative support experience.
• Experience supporting multiple executives or business leaders simultaneously.
• Strong business acumen and ability to understand organizational priorities.
• Ability to work independently with minimal supervision while exercising sound judgment.
• Proficient in Microsoft Office applications.
• Experience leveraging AI-powered productivity tools such as Microsoft Copilot.

Responsibilities

• Manage complex calendars for senior leaders, including scheduling meetings, prioritizing requests, resolving conflicts, and ensuring leaders are prepared for commitments.
• Coordinate and support meetings, including scheduling, agenda preparation, logistics, materials distribution, note-taking, and follow-up activities.
• Host and facilitate Microsoft Teams meetings, manage participant access, support presentations, and provide basic troubleshooting as needed.
• Arrange domestic and international travel, including flights, lodging, transportation, itineraries, and related logistics in accordance with company policies.
• Prepare, submit, and track expense reports, ensuring accuracy, proper documentation, coding, and approvals.
• Plan and coordinate leadership meetings, offsites, team events, and other business activities, including venue coordination, catering, communications, materials, and event execution.
• Create, edit, and coordinate PowerPoint presentations, reports, correspondence, and other executive-level communications.
• Collect, organize, and interpret information to prepare reports, presentations, and business documentation.
• Manage office supply inventory and vendor relationships to ensure operational needs are met.
• Serve as a point of contact for leaders, internal partners, external stakeholders, and administrative professionals.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.
• Support special projects and other administrative activities that enhance team effectiveness and business operations.

Skills

Executive support

Discretion

Organization

Communication

Microsoft Office

AI tools (Copilot)

Education

High school diploma

Tools

Microsoft Office

Microsoft Teams

Microsoft Copilot

Job description

U.S. Bank is seeking an Executive Administrative Assistant to provide high-level administrative support to senior leaders and coordinate complex schedules, travel, and communications.

The role emphasizes discretion, organization, and the ability to manage multiple priorities in a fast-paced environment. The position requires a high school diploma and 5+ years of experience with proficiency in Microsoft Office and AI-powered tools like Copilot.