Executive Assistant to Senior Leaders | Finance & Ops

Starr; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Starr is seeking an experienced Executive Assistant to support senior management in New York. You will manage communications, coordinate documents, and organize events while maintaining confidentiality and a high level of professionalism.

The role requires strong organizational and multitasking abilities, plus proficiency in Microsoft Office and basic financial analysis with Excel. A client-facing, collaborative mindset is essential in this fast-paced environment.

Qualifications

• Minimum of 2 years of experience as an Executive Assistant reporting directly to senior management.
• Advanced Microsoft Office skills and ability to learn firm-specific programs.
• Strong organizational, project management and multi-tasking abilities.
• Developing financial analysis skills, with strong Excel familiarity.
• Exceptional interpersonal skills.
• Friendly and professional demeanor.

Responsibilities

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients, brokers and other executives.
• Prepare internal and external corporate documents for team members and industry partners.
• Arrange corporate events to take place outside of the work place (internal and external social functions, hosted events, etc.).
• Maintain an organized filing system of paper and electronic documents.
• Oversee department T&E reporting and approval processes.
• Complete budget and expense analysis for the department, regular reporting cycles for actual vs. budget, and quarterly variance analysis.
• Track and maintain financial and operating goals by distribution channel, working closely with senior executives to overlay priorities with actual results.
• Uphold a strict level of confidentiality.
• Develop and sustain a level of professionalism among staff and clientele.

Skills

Executive support

Organizational skills

Project management

Interpersonal skills

Multi-tasking

Professional demeanor

Tools

Microsoft Office

Job description

Starr is seeking an experienced Executive Assistant to support senior management in New York. You will manage communications, coordinate documents, and organize events while maintaining confidentiality and a high level of professionalism.

The role requires strong organizational and multitasking abilities, plus proficiency in Microsoft Office and basic financial analysis with Excel. A client-facing, collaborative mindset is essential in this fast-paced environment.