Administrative Assistant: Front Desk & Office Operations

Starr; New York (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

Starr Insurance Companies in New York seeks a capable administrative professional to support executives and manage a busy front desk. The role emphasizes efficient correspondence, scheduling, travel arrangements and organized office operations.

Key requirements include a high school diploma or equivalent, proven administrative experience, exceptional communication, and strong time-management with multitasking ability. This position offers growth within a global insurance leader.

Qualifications

• High school diploma or equivalent.
• Proven administrative experience.
• Strong attention to detail.
• Reliable and dependable.
• Superb written and verbal communication skills.
• Strong time-management skills and multitasking ability.
• Aptitude for learning new software and systems.

Responsibilities

• Provide front desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments and maintaining an organized, clean office environment.
• Provide administrative support to senior leaders, including email correspondence and generation and distribution memos, letters, spreadsheets and forms.
• Plan, organize and schedule company meetings in the office, off-site and via videoconference.
• Coordinate domestic and international travel arrangements for employees.
• Maintain electronic filing system, contact database and inventories.
• Order and oversee office supplies and food deliveries for group meetings and executive functions.

Skills

Attention to detail

Reliable

Verbal communication

Written communication

Time management

Multitasking

Software learning

Education

High school diploma or equivalent

College degree or equivalent

Job description

Starr Insurance Companies in New York seeks a capable administrative professional to support executives and manage a busy front desk. The role emphasizes efficient correspondence, scheduling, travel arrangements and organized office operations.

Key requirements include a high school diploma or equivalent, proven administrative experience, exceptional communication, and strong time-management with multitasking ability. This position offers growth within a global insurance leader.