Executive Assistant & Office Manager | Strategic NYC Ops

Confidential; New York (NY); Vor Ort; USD 70.000 - 110.000; Vollzeit

Benefits dieser Stelle

Competitive compensation package

Medical, dental, and vision coverage

HSA and 401(k) company match

Paid time off

Employer-paid life and disability ins.

Zusammenfassung

Confidential is seeking an Executive Assistant and Office Manager to provide proactive executive support and manage daily New York office operations. You will partner with multiple members of the leadership team and coordinate meetings, events, and communications with a focus on discretion and professionalism.

You will handle calendars, travel, meeting logistics, and expense processes while maintaining an organized, welcoming office. Strong organizational and communication skills are essential.

Qualifikationen

• 5 to 8 years of experience as an Executive Assistant or similar role.
• Experience managing complex calendars, travel, meetings, and competing priorities.
• Excellent written and verbal communication skills.
• Ability to work independently and with executives at all levels.
• Proficiency with the Microsoft Office suite and related business apps.

Aufgaben

• Provide proactive executive support including calendars, travel, scheduling priorities, and expense reimbursements.
• Anticipate leadership needs; manage competing priorities and prepare for meetings, events, and activities.
• Coordinate communications, reports, presentations, and materials with accuracy and professionalism.
• Track action items, deadlines, and deliverables to keep priorities moving forward.
• Maintain discretion with confidential information and respond appropriately to sensitive matters.
• Support site meetings, events, visitor experiences, and office operations as needed.

Kenntnisse

Executive support

Calendar management

Travel coordination

Communication skills

Discretion with confidential info

Office management

Vendor coordination

Tools

Microsoft Outlook

Teams

Word

Excel

PowerPoint

Jobbeschreibung

Confidential is seeking an Executive Assistant and Office Manager to provide proactive executive support and manage daily New York office operations. You will partner with multiple members of the leadership team and coordinate meetings, events, and communications with a focus on discretion and professionalism.

You will handle calendars, travel, meeting logistics, and expense processes while maintaining an organized, welcoming office. Strong organizational and communication skills are essential.