Executive Administrative Assistant (Front Desk & Office Ops)

Starr Insurance Companies; New York, Northern (NY, KY); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Starr Insurance Companies in New York City is seeking an organized administrative professional to support a busy office environment.

You will manage front desk coverage, handle email correspondence, prepare memos and forms, schedule meetings, and coordinate domestic and international travel for staff.

This full-time role requires strong attention to detail, reliable communication, and the ability to learn new software and systems quickly.

Qualifications

• High school diploma or equivalent.
• Proven administrative experience.
• Strong attention to detail.
• Reliable and dependable.
• Superb written and verbal communication skills.
• Strong time-management skills and multitasking ability.
• Aptitude for learning new software and systems.

Responsibilities

• Provide front desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments and maintaining an organized, clean office environment.
• Provide administrative support to senior leaders, including email correspondence and generation and distribution memos, letters, spreadsheets and forms.
• Plan, organize and schedule company meetings in the office, off-site and via videoconference.
• Coordinate domestic and international travel arrangements for employees.
• Maintain electronic filing system, contact database and inventories.
• Order and oversee office supplies and food deliveries for group meetings and executive functions.

Job description

Starr Insurance Companies in New York City is seeking an organized administrative professional to support a busy office environment.

You will manage front desk coverage, handle email correspondence, prepare memos and forms, schedule meetings, and coordinate domestic and international travel for staff.

This full-time role requires strong attention to detail, reliable communication, and the ability to learn new software and systems quickly.