Department Admin/Analyst

Starr; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Starr is seeking an experienced Executive Assistant to support senior management in New York. You will manage communications, coordinate documents, and organize events while maintaining confidentiality and a high level of professionalism.

The role requires strong organizational and multitasking abilities, plus proficiency in Microsoft Office and basic financial analysis with Excel. A client-facing, collaborative mindset is essential in this fast-paced environment.

Qualifications

• Minimum of 2 years of experience as an Executive Assistant reporting directly to senior management.
• Advanced Microsoft Office skills and ability to learn firm-specific programs.
• Strong organizational, project management and multi-tasking abilities.
• Developing financial analysis skills, with strong Excel familiarity.
• Exceptional interpersonal skills.
• Friendly and professional demeanor.

Responsibilities

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients, brokers and other executives.
• Prepare internal and external corporate documents for team members and industry partners.
• Arrange corporate events to take place outside of the work place (internal and external social functions, hosted events, etc.).
• Maintain an organized filing system of paper and electronic documents.
• Oversee department T&E reporting and approval processes.
• Complete budget and expense analysis for the department, regular reporting cycles for actual vs. budget, and quarterly variance analysis.
• Track and maintain financial and operating goals by distribution channel, working closely with senior executives to overlay priorities with actual results.
• Uphold a strict level of confidentiality.
• Develop and sustain a level of professionalism among staff and clientele.

Skills

Executive support

Organizational skills

Project management

Interpersonal skills

Multi-tasking

Professional demeanor

Tools

Microsoft Office

Job description

Join Starr, a global leader in commercial insurance with over a century of expertise. We empower our employees to innovate, make impactful decisions, and build lasting client relationships worldwide. At Starr, you'll work in an entrepreneurial culture alongside accessible leaders, leveraging our financial strength and vast industry experience to deliver solutions for our clients, no matter how complex. Grow your career with a rapidly growing company that invests in its people and their ability to drive real progress.

Responsibilities

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients, brokers and other executives
• Prepare internal and external corporate documents for team members and industry partners
• Arrange corporate events to take place outside of the work place (internal and external social functions, hosted events, etc.)
• Maintain an organized filing system of paper and electronic documents
• Oversee department T&E reporting and approval processes
• Complete budget and expense analysis for the department, regular reporting cycles for actual vs. budget, and quarterly variance analysis
• Track and maintain financial and operating goals by distribution channel, working closely with senior executives to overlay priorities with actual results
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele

Required Skills

• Minimum of 2 years of experience as an Executive Assistant reporting directly to senior management
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Developing financial analysis skills, strong familiarity with Microsoft Excel
• Exceptional interpersonal skills
• Friendly and professional demeanor

Starr is an equal opportunity employer, which means we'll consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and we're committed to creating an inclusive environment for all employees. We offer first class training and development opportunities to all employees. Our aim is to grow our own talent and bring out the best in people.