Administrative Assistant

Starr Insurance Companies; New York, Northern (NY, KY); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Starr Insurance Companies in New York City is seeking an organized administrative professional to support a busy office environment.

You will manage front desk coverage, handle email correspondence, prepare memos and forms, schedule meetings, and coordinate domestic and international travel for staff.

This full-time role requires strong attention to detail, reliable communication, and the ability to learn new software and systems quickly.

Qualifications

• High school diploma or equivalent.
• Proven administrative experience.
• Strong attention to detail.
• Reliable and dependable.
• Superb written and verbal communication skills.
• Strong time-management skills and multitasking ability.
• Aptitude for learning new software and systems.

Responsibilities

• Provide front desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments and maintaining an organized, clean office environment.
• Provide administrative support to senior leaders, including email correspondence and generation and distribution memos, letters, spreadsheets and forms.
• Plan, organize and schedule company meetings in the office, off-site and via videoconference.
• Coordinate domestic and international travel arrangements for employees.
• Maintain electronic filing system, contact database and inventories.
• Order and oversee office supplies and food deliveries for group meetings and executive functions.

Job description

Join Starr, a global leader in commercial insurance with over a century of expertise. We empower our employees to innovate, make impactful decisions, and build lasting client relationships worldwide. At Starr, you'll work in an entrepreneurial culture alongside accessible leaders, leveraging our financial strength and vast industry experience to deliver solutions for our clients, no matter how complex. Grow your career with a rapidly growing company that invests in its people and their ability to drive real progress.

Objectives of this role:

• Serve as the eyes and ears of the office, providing information, answering questions and responding to requests
• Ensure optimal use of office equipment, supplies and inventories through preventive maintenance
• Maintain workflow by analyzing and refining standard operation procedures such as scheduling, communications and office layout
• Coordinate internal and external resources to expedite workflow
• Oversee and achieve organizational goals while upholding best practices

Responsibilities:

• Provide front desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments and maintaining an organized, clean office environment
• Provide administrative support to senior leaders, including email correspondence and generation and distribution memos, letters, spreadsheets and forms
• Plan, organize and schedule company meetings in the office, off-site and via videoconference
• Coordinate domestic and international travel arrangements for employees
• Maintain electronic filing system, contact database and inventories
• Order and oversee office supplies and food deliveries for group meetings and executive functions

Required skills and qualifications:

• High school diploma or equivalent
• Proven administrative experience
• Strong attention to detail
• Reliable and dependable
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Aptitude for learning new software and systems

Preferred skills and qualifications:

• College degree or equivalent
• Previous success in office management
• Experience managing budgets and expenses
• Comfortable in handling confidential information

For individuals assigned and/or hired to work in New York, Starr Insurance Companies is required by law to include a reasonable estimate of the compensation range for this role. The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets: experience and training: licensure and certifications: and other business and organizational needs. A reasonable estimate of the current range is $60,000-$75,000

Starr is an equal opportunity employer, which means we'll consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and we're committed to creating an inclusive environment for all employees.

Starr is a global insurance and investment organization providing property and casualty insurance solutions to business and industry, and one of the fastest-growing insurance companies in the world. Our talented and experienced associates manage risk and ultimately support the profitable growth of organizations in a dynamic, competitive and ever-changing marketplace. Join us and become part of our talented and passionate workforce. https://starr.com/About/Careers