Executive Assistant to Senior Leaders | Complex Calendars

MFS Investments; Smithfield (RI); On-site; USD 65,000 - 90,000; Full time

Job summary

Fidelity is seeking an experienced Senior Administrative Assistant to support executives at all levels. The role emphasizes managing complex calendars, coordinating travel, and handling confidential information with discretion in a fast-paced, collaborative environment.

The ideal candidate has 8+ years of senior admin experience and a strong background in administering executive support within a corporate or financial services setting.

Qualifications

• Bachelor's degree strongly preferred, but not required
• Must have 8 plus years of senior executive admin experience
• Financial industry background is highly preferred

Responsibilities

• Manage and prioritize complex executive calendars across Fidelity
• Coordinate travel, organize expense reports, and process invoices
• Meeting coordination, offsite planning and management including guest management, hybrid (remote and in-person) setup, AV needs, managing across time zones including India, conference room reservations, plan team building activities, food and beverage catering etc.
• Assist with scheduling large meetings and offsites as well as special projects
• Provide support in various administrative projects, assisting executives by taking responsibility for complex details and execute independently
• Initiate resolution of complex problems and inefficiencies
• Maintain confidentiality and possess a thorough knowledge of the Executive's span of control and company policies and procedures
• Work with advanced spreadsheets, databases, and word processing software packages to support executives by creating quality presentations, reports and current data and information

Skills

Senior executive admin experience

Calendar management

Travel coordination

Communication skills

Discretion and confidentiality

Education

Bachelor's degree (preferred)

Tools

SharePoint

Office Teams

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Fidelity is seeking an experienced Senior Administrative Assistant to support executives at all levels. The role emphasizes managing complex calendars, coordinating travel, and handling confidential information with discretion in a fast-paced, collaborative environment.

The ideal candidate has 8+ years of senior admin experience and a strong background in administering executive support within a corporate or financial services setting.