Senior Executive Assistant — Strategic Calendar & Global Travel

TalentAlly; Smithfield (RI); On-site; USD 85,000 - 110,000; Full time

Job summary

Fidelity is seeking an experienced Senior Executive Assistant to support senior management across the organization. You will coordinate calendars, travel, and confidential projects while maintaining discretion in a fast-paced, high-volume environment.

As part of the FI Admin Team, you will interact with business partners, manage complex tasks, and adapt to changing priorities. The role supports onsite operations and requires exceptional written and verbal communication skills.

Qualifications

• Bachelor's degree is strongly preferred, but not required.
• 8+ years of senior executive admin experience.
• Broad understanding of company policies; financial industry background is preferred.

Responsibilities

• Manage and prioritize complex executive calendars across Fidelity.
• Coordinate travel, organize expense reports, and process invoices.
• Plan and coordinate meetings, offsites, guest management, and hybrid setups; manage AV needs and time zones.
• Assist with scheduling large meetings and special projects for executives.
• Provide support on administrative projects and resolve complex details independently.
• Maintain confidentiality and apply company policies and procedures.

Skills

Executive support

Interpersonal skills

Multitasking

Discretion

Written communication

Team collaboration

Problem solving

Adaptability

Attention to detail

Ownership/self-starter

Education

Bachelor's degree (preferred)

Tools

SharePoint

Microsoft Teams

Word

Excel

PowerPoint

Outlook

Job description

Fidelity is seeking an experienced Senior Executive Assistant to support senior management across the organization. You will coordinate calendars, travel, and confidential projects while maintaining discretion in a fast-paced, high-volume environment.

As part of the FI Admin Team, you will interact with business partners, manage complex tasks, and adapt to changing priorities. The role supports onsite operations and requires exceptional written and verbal communication skills.