Senior Executive Assistant to Leadership Team

Fidelity Investments Inc.; Smithfield (RI); On-site; USD 85,000 - 110,000; Full time

Job summary

Fidelity Investments Inc. is seeking a Senior Executive Assistant in Smithfield, RI to provide high-level administrative support to senior management.

The role requires strong calendar management, travel coordination, meeting planning across time zones, and handling confidential information with discretion. Candidates should have a bachelor’s degree (preferred) and 8+ years of senior executive assistant experience, with excellent written and verbal communication skills and mastery of MS Office

Qualifications

• Bachelor's degree is strongly preferred, but not required.
• Must have 8+ years of senior executive admin experience.
• Broad understanding of company/functional policies and practices; financial industry background is highly preferred.

Responsibilities

• Manage and prioritize complex executive calendars across Fidelity.
• Coordinate travel, organize expense reports, and process invoices.
• Meeting coordination, offsite planning, guest management, AV needs and time-zone coordination.
• Assist with scheduling large meetings and offsites and execute administrative projects.
• Maintain confidentiality and manage sensitive information with discretion.
• Create quality presentations, reports and data using MS Office and databases.

Skills

Executive support

Calendar management

Travel coordination

Expense reports

Meeting coordination

Communication skills

MS Office

Education

Bachelor's degree (preferred)

Tools

SharePoint

Microsoft Teams

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Fidelity Investments Inc. is seeking a Senior Executive Assistant in Smithfield, RI to provide high-level administrative support to senior management.

The role requires strong calendar management, travel coordination, meeting planning across time zones, and handling confidential information with discretion. Candidates should have a bachelor’s degree (preferred) and 8+ years of senior executive assistant experience, with excellent written and verbal communication skills and mastery of MS Office