Executive Assistant to Private Equity Team | Hybrid

Private Equity; Montvale (NJ); Hybrid; USD 90,000 - 99,000; Full time

Job summary

Well renowned midtown Private Equity boutique in Montvale, NJ is seeking an Executive Assistant to manage heavy calendar and travel for senior staff. In-office Tue/Wed/Thu, with remote work on Mondays and Fridays.

The role supports VP/Senior Associates and Investor Relations, coordinating meetings, travel, and vendor relationships in a fast-paced private equity environment. Salary around 90K, governing compliance and travel expense processes.

Qualifications

• Excellent customer service required.
• Ability to work independently and with others.
• Effective communication skills.
• Proficiency with Word, PowerPoint, Excel.
• Strong organizational abilities.
• Ability to multi-task and prioritize.

Responsibilities

• Support VPs/Senior Associates/Associates with day-to-day operations.
• Maintain calendars and travel planning, including expense reports (Concur).
• Coordinate virtual meetings (Zoom/Teams).
• Coordinate schedules with other admins to avoid conflicts.
• Maintain relationships with administrative vendors.
• Maintain subscriptions and renewals.
• Support Investor Relations with HTML emails, distributions and quarterly reporting.
• Assist with event planning for AGM, Industry Advisor Meetings, LP Advisory Committee Meetings.

Skills

Exceptional customer service

Independent work

Communication skills

Organizational skills

Multitasking

Problem-solving

Tools

Microsoft Office Suite

Job description

Well renowned midtown Private Equity boutique in Montvale, NJ is seeking an Executive Assistant to manage heavy calendar and travel for senior staff. In-office Tue/Wed/Thu, with remote work on Mondays and Fridays.

The role supports VP/Senior Associates and Investor Relations, coordinating meetings, travel, and vendor relationships in a fast-paced private equity environment. Salary around 90K, governing compliance and travel expense processes.