Executive Assistant PRIVATE EQUITY

Private Equity; Montvale (NJ); Hybrid; USD 90,000 - 99,000; Full time

Job summary

Well renowned midtown Private Equity boutique in Montvale, NJ is seeking an Executive Assistant to manage heavy calendar and travel for senior staff. In-office Tue/Wed/Thu, with remote work on Mondays and Fridays.

The role supports VP/Senior Associates and Investor Relations, coordinating meetings, travel, and vendor relationships in a fast-paced private equity environment. Salary around 90K, governing compliance and travel expense processes.

Qualifications

• Excellent customer service required.
• Ability to work independently and with others.
• Effective communication skills.
• Proficiency with Word, PowerPoint, Excel.
• Strong organizational abilities.
• Ability to multi-task and prioritize.

Responsibilities

• Support VPs/Senior Associates/Associates with day-to-day operations.
• Maintain calendars and travel planning, including expense reports (Concur).
• Coordinate virtual meetings (Zoom/Teams).
• Coordinate schedules with other admins to avoid conflicts.
• Maintain relationships with administrative vendors.
• Maintain subscriptions and renewals.
• Support Investor Relations with HTML emails, distributions and quarterly reporting.
• Assist with event planning for AGM, Industry Advisor Meetings, LP Advisory Committee Meetings.

Skills

Exceptional customer service

Independent work

Communication skills

Organizational skills

Multitasking

Problem-solving

Tools

Microsoft Office Suite

Job description

Job Description

Job Description

** Montvale, NJ - Executive Assistant - 90K**

This role requires heavy calendar and travel - they are very nice, professional people. In office Tuesday, Wednesday, Thursday, and remote on Mondays and Fridays.

The firm invests in essential infrastructure assets in the U.S. lower-middle market.

Job Functions:

• Support Vice President(s)/Senior Associates/Associates with day-to-day operational matters (as well as others as needed).
• Maintain appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel as well as approval of related expense reports submitted through Concur.
• Coordinate virtual meetings, international and domestic, using Zoom/Teams.
• Coordinate schedules with other administrative assistants to ensure availability and avoid conflicts.
• Maintain relationship ** s** with all administrative vendors
• Maintain subscriptions and renew, as needed.
• Support the Investor Relations team as needed, for Institutional mailings such as HTML emails, distributions/capital calls, quarterly reporting, etc.
• Support the Investor Relations team during event planning for the Annual General Meeting, Industry Advisor Meetings, Limited Partner Advisory Committee Meetings, and others as needed.

Qualifications:

• Exceptional customer service skills
• Ability to work independently as well as collaboratively
• Good communication skills
• Proficiency with Microsoft Office Suite (Word, PowerPoint/Excel)
• Excellent organizational skills
• Ability to multi-task, manage time wisely and prioritize tasks
• Strong problem-solving as well as troubleshooting skills

Company Description

Well renowned midtown Private Equity boutique

Company Description

Well renowned midtown Private Equity boutique