Elite Executive Assistant to Senior Investors | Hybrid

Career Group; New York (NY); Hybrid; USD 120,000 - 130,000; Full time

Job summary

Career Group is seeking a highly polished Executive Assistant I for a private equity firm in Midtown Manhattan. This high-visibility role supports senior investment operations leaders, managing calendars, travel, and expense processes in a fast-paced environment.

The ideal candidate has 5+ years of EA experience in PE or finance, excellent communication, and advanced Microsoft Office (Outlook). Hybrid schedule: 4 days onsite, 1 day remote.

Qualifications

• 5+ years of Executive Assistant experience supporting senior executives, partners, or investment professionals.
• Prior experience within private equity, investment management, financial services, consulting, or other fast-paced professional environments preferred.
• Demonstrated success managing complex calendars and high-volume scheduling.
• Experience coordinating extensive travel and handling expense management.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Advanced proficiency with Microsoft Office, particularly Outlook.

Responsibilities

• Manage complex and ever-changing calendars for senior investment professionals and portfolio operations leaders.
• Coordinate high-volume internal and external meetings across multiple stakeholders and time zones.
• Anticipate scheduling conflicts and proactively identify solutions before issues arise.
• Arrange domestic and international travel, including detailed itineraries and last-minute adjustments.
• Process and reconcile expense reports accurately and efficiently.
• Ensure executives are fully prepared for meetings through coordination of agendas, materials, and logistics.
• Track follow-ups, action items, and key deadlines to support seamless execution.
• Coordinate interactions with investors, portfolio company executives, candidates, consultants, and external partners.
• Provide administrative support for recruiting-related activities involving executive-level talent searches for portfolio companies.
• Assist with special projects and ad hoc initiatives as needed.
• Partner closely with the broader administrative team to maintain a collaborative and team-oriented culture.

Skills

Calendar management

Executive support

Travel coordination

Expense management

Communication skills

Microsoft Office Outlook

Tools

Microsoft Office

Outlook

Job description

Career Group is seeking a highly polished Executive Assistant I for a private equity firm in Midtown Manhattan. This high-visibility role supports senior investment operations leaders, managing calendars, travel, and expense processes in a fast-paced environment.

The ideal candidate has 5+ years of EA experience in PE or finance, excellent communication, and advanced Microsoft Office (Outlook). Hybrid schedule: 4 days onsite, 1 day remote.