Executive Assistant I Private Equity Firm

Career Group; New York (NY); Hybrid; USD 120,000 - 130,000; Full time

Job summary

Career Group is seeking a highly polished Executive Assistant I for a private equity firm in Midtown Manhattan. This high-visibility role supports senior investment operations leaders, managing calendars, travel, and expense processes in a fast-paced environment.

The ideal candidate has 5+ years of EA experience in PE or finance, excellent communication, and advanced Microsoft Office (Outlook). Hybrid schedule: 4 days onsite, 1 day remote.

Qualifications

• 5+ years of Executive Assistant experience supporting senior executives, partners, or investment professionals.
• Prior experience within private equity, investment management, financial services, consulting, or other fast-paced professional environments preferred.
• Demonstrated success managing complex calendars and high-volume scheduling.
• Experience coordinating extensive travel and handling expense management.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Advanced proficiency with Microsoft Office, particularly Outlook.

Responsibilities

• Manage complex and ever-changing calendars for senior investment professionals and portfolio operations leaders.
• Coordinate high-volume internal and external meetings across multiple stakeholders and time zones.
• Anticipate scheduling conflicts and proactively identify solutions before issues arise.
• Arrange domestic and international travel, including detailed itineraries and last-minute adjustments.
• Process and reconcile expense reports accurately and efficiently.
• Ensure executives are fully prepared for meetings through coordination of agendas, materials, and logistics.
• Track follow-ups, action items, and key deadlines to support seamless execution.
• Coordinate interactions with investors, portfolio company executives, candidates, consultants, and external partners.
• Provide administrative support for recruiting-related activities involving executive-level talent searches for portfolio companies.
• Assist with special projects and ad hoc initiatives as needed.
• Partner closely with the broader administrative team to maintain a collaborative and team-oriented culture.

Skills

Calendar management

Executive support

Travel coordination

Expense management

Communication skills

Microsoft Office Outlook

Tools

Microsoft Office

Outlook

Job description

Executive Assistant I - Private Equity Firm

Midtown Manhattan

Compensation: $120,000-$130,000 base salary DOE + discretionary bonus

Work Schedule: Hybrid, 4 days onsite, 1 day remote

Hours: 9:00 AM - 6:00 PM, with flexibility as needed

About the Opportunity

A growing private equity firm is seeking a highly polished, proactive Executive Assistant to support senior members of the investment operations team. This is a high-visibility role that requires exceptional organizational skills, strong business judgment, and the ability to operate effectively in a fast-paced environment with competing priorities.

The ideal candidate is a true business partner who thrives on creating structure, anticipating needs, and ensuring senior professionals can operate at maximum efficiency. This role offers exposure to both investment professionals and operational leaders across a collaborative and entrepreneurial organization.

Key Responsibilities

• Manage complex and ever-changing calendars for senior investment professionals and portfolio operations leaders


• Coordinate high-volume internal and external meetings across multiple stakeholders and time zones


• Anticipate scheduling conflicts and proactively identify solutions before issues arise


• Arrange domestic and international travel, including detailed itineraries and last-minute adjustments


• Process and reconcile expense reports accurately and efficiently


• Ensure executives are fully prepared for meetings through coordination of agendas, materials, and logistics


• Track follow-ups, action items, and key deadlines to support seamless execution


• Coordinate interactions with investors, portfolio company executives, candidates, consultants, and external partners


• Provide administrative support for recruiting-related activities involving executive-level talent searches for portfolio companies


• Assist with special projects and ad hoc initiatives as needed


• Partner closely with the broader administrative team to maintain a collaborative and team-oriented culture

Qualifications

• 5+ years of Executive Assistant experience supporting senior executives, partners, or investment professionals


• Prior experience within private equity, investment management, financial services, consulting, or other fast-paced professional environments preferred


• Demonstrated success managing complex calendars and high-volume scheduling


• Experience coordinating extensive travel and handling expense management


• Exceptional organizational skills and attention to detail


• Strong written and verbal communication skills


• Advanced proficiency with Microsoft Office, particularly Outlook