Executive Assistant to President & CEO - admin / office - administrative job employment

Globalclassifieds.info; New York (NY); Hybrid; USD 37,000 - 40,000; Full time

Job summary

Globalclassifieds.info is seeking an Executive Assistant to support the President & CEO and CFO with high-level admin and operational tasks. The role emphasizes scheduling, communications, and technology setup, with a focus on accessibility for an impaired CFO.

The successful candidate will manage calendars, organize travel, set up Teams/Zoom/Apple devices, and ensure materials are accessible. Some after-hours support is required and compensated.

Qualifications

• Strong organizational and time-management skills.
• Experience supporting C-suite executives.
• Ability to learn new tools quickly and independently.
• Comfort with after-hours support and flexible schedules.
• Comfort around dogs and assisting with accessibility needs.

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination.
• Coordinate travel arrangements and itineraries.
• Set up and support technology platforms (e.g., Microsoft Teams, Zoom, Apple devices).
• Assist with accessibility needs and organize materials for screen-reader use.
• Track action items and ensure timely follow-up.
• Provide general day-to-day executive and administrative support.

Skills

Apple products

Microsoft Teams

Zoom

Accessibility tech

Calendar management

Discretion

Communication

Dog-friendly

Tools

Apple devices

Screen readers

Job description

Executive Assistant to President & CEO - admin / office - administrative job employment

We are seeking a highly organized, tech-savvy Executive Assistant to provide high-level administrative and operational support to the President & CEO, with additional support to the CFO. This is a hands-on, execution-focused role responsible for ensuring schedules, communications, technology setup, travel, and key priorities are managed efficiently and seamlessly.

Both executives utilize accessibility tools, and the CFO is visually impaired. This role requires someone who is comfortable supporting the use of assistive technology and ensuring that systems, communications, and materials are structured in a clear, accessible, and user-friendly way.

Key Responsibilities:

• Manage complex calendars, scheduling, and meeting coordination
• Coordinate travel arrangements and itineraries
• Set up and support technology platforms (e.g., Microsoft Teams, Zoom, Apple devices)
• Assist with accessibility needs, including organizing materials for screen-reader use
• Track action items and ensure timely follow-up
• Be available, as needed, outside standard hours for urgent tech setup (compensated)
• Accompany the CFO to daily activities (e.g., gym visits) to provide logistical support
• Provide general day-to-day executive and administrative assistance

Qualifications:

• Strong technical proficiency with Apple products, Microsoft Teams, Zoom, and similar platforms
• Ability to quickly learn new tools, including accessibility-related technologies
• Excellent organizational, communication, and time-management skills
• High level of discretion, reliability, and sound judgment
• Comfortable providing in-person support and accompaniment as needed
• Must be comfortable around dogs

Compensation:

$27–$29 per hour (with additional compensation for after-hours support, as applicable)

An Equal Employment Opportunity Employer