Executive Assistant to President & CEO - admin / office - administrative job employment

Hirepros.pro; New York (NY); Hybrid; USD 37.000 - 40.000; Vollzeit

Zusammenfassung

Hirepros.pro is seeking an Executive Assistant to provide high-level administrative and operational support to the President & CEO, with additional support to the CFO. The role manages schedules, travel, and tech setup, ensuring accessibility and clear communications.

The ideal candidate is tech-savvy, highly organized, discreet, and comfortable working with assistive technologies and a dog-friendly environment, occasionally requiring after-hours availability for urgent tasks.

Qualifikationen

• Strong technical proficiency with Apple products, Microsoft Teams, Zoom, and similar platforms.
• Ability to quickly learn new tools, including accessibility-related technologies.
• Excellent organizational, communication, and time-management skills.
• High level of discretion, reliability, and sound judgement.
• Comfortable providing in-person support and accompaniment as needed.
• Must be comfortable around dogs.

Aufgaben

• Manage complex calendars, scheduling, and meeting coordination
• Coordinate travel arrangements and itineraries
• Set up and support technology platforms (e.g., Microsoft Teams, Zoom, Apple devices)
• Assist with accessibility needs, including organizing materials for screen-reader use
• Track action items and ensure timely follow-up
• Be available, as needed, outside standard hours for urgent tech setup (compensated)
• Accompany the CFO to daily activities (e.g., gym visits) to provide logistical support
• Provide general day-to-day executive and administrative assistance

Kenntnisse

Apple devices

Microsoft Teams

Zoom

Accessibility tech

Discretion

Communication

Time management

In-person support

Dog-friendly

Jobbeschreibung

Executive Assistant to President & CEO - admin / office - administrative job employment

We are seeking a highly organized, tech-savvy Executive Assistant to provide high-level administrative and operational support to the President & CEO, with additional support to the CFO. This is a hands-on, execution-focused role responsible for ensuring schedules, communications, technology setup, travel, and key priorities are managed efficiently and seamlessly.

Both executives utilize accessibility tools, and the CFO is visually impaired. This role requires someone who is comfortable supporting the use of assistive technology and ensuring that systems, communications, and materials are structured in a clear, accessible, and user-friendly way.

Key Responsibilities

Manage complex calendars, scheduling, and meeting coordination

Coordinate travel arrangements and itineraries

Set up and support technology platforms (e.g., Microsoft Teams, Zoom, Apple devices)

Assist with accessibility needs, including organizing materials for screen-reader use

Track action items and ensure timely follow-up

Be available, as needed, outside standard hours for urgent tech setup (compensated)

Accompany the CFO to daily activities (e.g., gym visits) to provide logistical support

Provide general day-to-day executive and administrative assistance

Qualifications

Strong technical proficiency with Apple products, Microsoft Teams, Zoom, and similar platforms

Ability to quickly learn new tools, including accessibility-related technologies

Excellent organizational, communication, and time-management skills

High level of discretion, reliability, and sound judgment

Comfortable providing in-person support and accompaniment as needed

Must be comfortable around dogs

Compensation

$27–$29 per hour (with additional compensation for after-hours support, as applicable)

An Equal Employment Opportunity Employer