Executive Assistant to President & CEO - admin / office - administrative job employment

Classifieds24.org; New York (NY); Hybrid; USD 37,000 - 40,000; Full time

Benefits offered by this job

Equal Employment Opportunity Employer

After-hours compensation

Job summary

Classifieds24.org is seeking a highly organized Executive Assistant to provide high-level administrative and operational support to the President & CEO, with additional support to the CFO. This role focuses on calendars, travel coordination, and tech setup across Teams, Zoom, and Apple devices.

You will assist with accessibility needs and prepare materials for screen readers, while maintaining discretion and reliability.

Qualifications

• Strong technical proficiency with Apple products, Microsoft Teams, Zoom, and similar platforms.
• Ability to quickly learn new tools, including accessibility-related technologies.
• Excellent organizational, communication, and time-management skills.
• High level of discretion, reliability, and sound judgment.
• Comfortable providing in-person support and accompaniment as needed.
• Must be comfortable around dogs.

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination
• Coordinate travel arrangements and itineraries
• Set up and support technology platforms (e.g., Microsoft Teams, Zoom, Apple devices)
• Assist with accessibility needs, including organizing materials for screen-reader use
• Track action items and ensure timely follow-up
• Be available, as needed, outside standard hours for urgent tech setup (compensated)
• Accompany the CFO to daily activities (e.g., gym visits) to provide logistical support
• Provide general day-to-day executive and administrative assistance

Skills

Apple products

Time management

Discretion

Communication

Adaptability

Tools

Apple devices

Microsoft Teams

Zoom

Job description

Executive Assistant to President & CEO - admin / office - administrative job employment

We are seeking a highly organized, tech-savvy Executive Assistant to provide high-level administrative and operational support to the President & CEO, with additional support to the CFO. This is a hands-on, execution-focused role responsible for ensuring schedules, communications, technology setup, travel, and key priorities are managed efficiently and seamlessly.

Both executives utilize accessibility tools, and the CFO is visually impaired. This role requires someone who is comfortable supporting the use of assistive technology and ensuring that systems, communications, and materials are structured in a clear, accessible, and user-friendly way.

Key Responsibilities:

Manage complex calendars, scheduling, and meeting coordination

Coordinate travel arrangements and itineraries

Set up and support technology platforms (e.g., Microsoft Teams, Zoom, Apple devices)

Assist with accessibility needs, including organizing materials for screen-reader use

Track action items and ensure timely follow-up

Be available, as needed, outside standard hours for urgent tech setup (compensated)

Accompany the CFO to daily activities (e.g., gym visits) to provide logistical support

Provide general day-to-day executive and administrative assistance

Qualifications:

Strong technical proficiency with Apple products, Microsoft Teams, Zoom, and similar platforms

Ability to quickly learn new tools, including accessibility-related technologies

Excellent organizational, communication, and time-management skills

High level of discretion, reliability, and sound judgment

Comfortable providing in-person support and accompaniment as needed

Must be comfortable around dogs

Compensation:

$27–$29 per hour (with additional compensation for after-hours support, as applicable)

An Equal Employment Opportunity Employer