Executive Assistant to President & CEO - admin / office - administrative job employment

Classifieds24.info; New York (NY); On-site; USD 37,000 - 40,000; Full time

Job summary

Classifieds24 is seeking an organized Executive Assistant to support the President, CEO, and CFO with administrative and operational tasks. The role focuses on scheduling, communications, technology setup, travel, and priority management to ensure seamless daily operations.

The candidate should be comfortable with assistive technology and creating accessible materials for a visually impaired CFO, while maintaining discretion and reliability in a dynamic, executive-facing environment.

Qualifications

• Excellent organizational and time-management abilities.
• Strong communication skills with discretion.
• Ability to handle sensitive information.
• Comfort with providing in-person support and logistics.

Responsibilities

• Manage complex calendars and scheduling for executives.
• Coordinate travel arrangements and itineraries.
• Set up and support technology platforms (Teams, Zoom, Apple devices).
• Assist with accessibility needs and organize materials for screen-readers.

Skills

Excellent organizational skills

Strong communication

Time-management

Discretion and judgment

Tools

Apple products

Microsoft Teams

Zoom

Assistive technology

Job description

Executive Assistant to President & CEO - admin / office - administrative job employment

We are seeking a highly organized, tech-savvy Executive Assistant to provide high-level administrative and operational support to the President & CEO, with additional support to the CFO. This is a hands-on, execution-focused role responsible for ensuring schedules, communications, technology setup, travel, and key priorities are managed efficiently and seamlessly.

Both executives utilize accessibility tools, and the CFO is visually impaired. This role requires someone who is comfortable supporting the use of assistive technology and ensuring that systems, communications, and materials are structured in a clear, accessible, and user-friendly way.

Key Responsibilities:

• Manage complex calendars, scheduling, and meeting coordination
• Coordinate travel arrangements and itineraries
• Set up and support technology platforms (e.g., Microsoft Teams, Zoom, Apple devices)
• Assist with accessibility needs, including organizing materials for screen-reader use
• Track action items and ensure timely follow-up
• Be available, as needed, outside standard hours for urgent tech setup (compensated)
• Accompany the CFO to daily activities (e.g., gym visits) to provide logistical support
• Provide general day-to-day executive and administrative assistance

Qualifications:

• Strong technical proficiency with Apple products, Microsoft Teams, Zoom, and similar platforms
• Ability to quickly learn new tools, including accessibility-related technologies
• Excellent organizational, communication, and time-management skills
• High level of discretion, reliability, and sound judgment
• Comfortable providing in-person support and accompaniment as needed
• Must be comfortable around dogs

Compensation:

$27–$29 per hour (with additional compensation for after-hours support, as applicable)

An Equal Employment Opportunity Employer