Executive Assistant to Partners | Hybrid PR Ops & Calendar Pro

BPCM; New York (NY); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, Vision Benefits

401k and supplementary benefits

WFH Stipend

Summer Fridays

Generous PTO

Job summary

BPCM in New York is seeking an Executive Assistant to support two agency partners. You’ll work closely with senior leaders to understand how client relationships are built, campaigns come together, and decisions are made in a fast-paced PR environment.

The role requires top-notch organization, discretion, and a proactive approach. You will manage calendars, travel, expense reports, meetings, and presentations, coordinating with teams while protecting confidential information and contributing to

Qualifications

• 1–2 years of experience in an administrative, executive assistant, or office management role.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Exceptional written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

Responsibilities

• Provide high-level administrative support to two partners, including calendar management, scheduling meetings, and organizing travel arrangements.
• Prepare documents, presentations, and materials for meetings and client presentations.
• Screen calls, emails, and correspondence, prioritizing and responding on behalf of the partners when necessary.
• Assist with day-to-day office needs, ensuring smooth operations and support for leadership.
• Prepare and file expense reports and invoices using Excel and SAP Concur.
• Maintain up-to-date contact lists, files, and confidential records.
• Handle personal ad hoc duties as needed.
• Provide backup coverage for the Office Manager and support recruitment/onboarding logistics.

Skills

Organizational skills

Communication skills

Discretion/confidentiality

Proactive/adaptable

Willingness to pitch in

Multitasking

Tools

Microsoft Office Suite

Google Workspace

Job description

BPCM in New York is seeking an Executive Assistant to support two agency partners. You’ll work closely with senior leaders to understand how client relationships are built, campaigns come together, and decisions are made in a fast-paced PR environment.

The role requires top-notch organization, discretion, and a proactive approach. You will manage calendars, travel, expense reports, meetings, and presentations, coordinating with teams while protecting confidential information and contributing to