Executive Assistant

BPCM; New York (NY); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, Vision Benefits

401k and supplementary benefits

WFH Stipend

Summer Fridays

Generous PTO

Job summary

BPCM in New York is seeking an Executive Assistant to support two agency partners. You’ll work closely with senior leaders to understand how client relationships are built, campaigns come together, and decisions are made in a fast-paced PR environment.

The role requires top-notch organization, discretion, and a proactive approach. You will manage calendars, travel, expense reports, meetings, and presentations, coordinating with teams while protecting confidential information and contributing to

Qualifications

• 1–2 years of experience in an administrative, executive assistant, or office management role.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Exceptional written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

Responsibilities

• Provide high-level administrative support to two partners, including calendar management, scheduling meetings, and organizing travel arrangements.
• Prepare documents, presentations, and materials for meetings and client presentations.
• Screen calls, emails, and correspondence, prioritizing and responding on behalf of the partners when necessary.
• Assist with day-to-day office needs, ensuring smooth operations and support for leadership.
• Prepare and file expense reports and invoices using Excel and SAP Concur.
• Maintain up-to-date contact lists, files, and confidential records.
• Handle personal ad hoc duties as needed.
• Provide backup coverage for the Office Manager and support recruitment/onboarding logistics.

Skills

Organizational skills

Communication skills

Discretion/confidentiality

Proactive/adaptable

Willingness to pitch in

Multitasking

Tools

Microsoft Office Suite

Google Workspace

Job description

Want a front-row seat to how a PR agency really runs? As Executive Assistant to our two partners, you’ll work side by side with the people leading the agency: seeing how client relationships are built, how campaigns come together, and how decisions get made. It’s an ideal role for someone organized, curious, and eager to learn the PR world from the inside.

Executive Assistance:

• Provide high-level administrative support to the two partners, including calendar management, scheduling meetings, and organizing travel arrangements.
• Prepare documents, presentations, and other materials for meetings and client presentations.
• Screen calls, emails, and other correspondence, prioritizing and responding on behalf of the partners when necessary.
• Assist with day-to-day office needs, ensuring smooth operations and support for the leadership team.
• Accurately prepare and file expense reports and invoices in a timely manner using Excel and expense software, SAP Concur
• Maintain up-to-date and organized contact lists, files and confidential records
• Handle personal ad hoc duties as needed

Office & Team Support (as needed)

• Provide backup coverage for the Office Manager, including handling office supply needs, vendor coordination, and general operational inquiries
• Support recruitment and onboarding logistics when needed, such as scheduling interviews and coordinating with candidates
• Contribute to agency culture by pitching in on team events and engagement initiatives

What You’ll Gain

• Direct exposure to agency leadership and how a PR firm operates day to day
• A close-up view of client work, [events, press moments, launches]
• A strong foundation for a career in PR, communications, or agency operations

Qualifications:

• 1-2 years of experience in an administrative, executive assistant, or office management role, preferably within a creative or fast-paced environment.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Exceptional communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• A positive, proactive, and adaptable attitude with a willingness to take on new tasks and responsibilities.
• Willingness to pitch in across the agency as needed.
• Experience or interest in PR or creative industries is a plus.

• Medical, Dental, Vision Benefits
• 401k and additional supplementary benefits
• WFH Stipend
• Summer Fridays
• Generous PTO policy with a 2-week holiday break in December

The anticipated salary range for this position is $45,000.00- $60,000.00. Actual compensation is based on a range of factors including but not limited to skill set, level of experience, and location. Whether a prospective employee will be paid within the compensation range listed above will depend on a number of factors including but not limited to the candidate's depth of experience and qualifications; the level of specialization the role requires; budgetary considerations, and the local market conditions that exist where the employee will be based.

This role is hybrid, requiring a minimum of 4 days in the office each week, with up to 5 days possible on occasion.

Why BPCM:

We believe that the strongest aspect of our agency is our team, and we take great care in ensuring their wellbeing, connection and support. Our past, present and future team will tell you that BPCM is extremely strong at balancing a fast-paced, high-achieving environment with a strong community and individual care. Our agency is committed to excellence for our clients, and for each other. We offer a competitive salary, benefits, hybrid work schedule, WFH stipend, summer hours and a generous Paid Time Off policy.

BPCM is committed to fostering and promoting an inclusive environment that allows us to recruit and retain highly talented staff with diverse backgrounds and differing abilities.

The job description is to be used merely as a guide of expectations rather than an exhaustive list of all duties and competencies. All requirements and skills are subject to change as business needs evolve.