Senior Executive Assistant to Partners | Strategic Admin Lead

Key People; Pittsburgh (Allegheny County); On-site; USD 52,000 - 76,000; Full time

Job summary

Key People is seeking a Senior Administrative Assistant to support Partner-level leaders and the broader leadership team. This highly visible role balances executive calendar management, travel coordination, and office operations in a fast-paced, growth-oriented environment.

The ideal candidate is organized, proactive, and professional, with strong written and verbal communication, discretion handling confidential information, and proficiency with MS Office, Concur, and virtual meeting

Qualifications

• 6+ years of administrative or executive support experience.
• Experience supporting senior leaders or leadership teams.
• Exceptional organizational skills with multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Professional with strong interpersonal skills and relationship-building.
• Proactive mindset with anticipation and problem-solving.
• Attention to detail and accountability.
• Ability to work independently and in a team.
• Discretion handling confidential information.
• Comfortable in a fast-paced, growing organization.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with travel and expense systems such as Concur.
• Experience with virtual meeting platforms like Teams and Zoom.

Responsibilities

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars and scheduling priorities.
• Coordinate domestic travel and develop itineraries.
• Anticipate conflicts and adapt to leadership needs.
• Communicate professionally with internal/external stakeholders.
• Prepare reports, correspondence, presentations, and other materials.
• Coordinate meetings, scheduling, materials distribution.
• Maintain conference rooms and office supplies.
• Coordinate deliveries and office needs.
• Provide reception coverage and general admin support.
• Coordinate travel schedules and itineraries for senior team members.
• Assist with expense reporting and reconciliation.
• Maintain travel and expense documentation.
• Assist with CRM administration and data maintenance.
• Support onboarding and internal communications.
• Distribute internal newsletters and firm communications.
• Support special projects and business development initiatives.
• Coordinate mailings and tax filings, distributions.
• Maintain organized records and time-sensitive materials.
• Support operational and strategic initiatives to improve efficiency.
• Take ownership of special projects as needed.

Skills

Executive support

Calendar management

Travel coordination

Communication

Project coordination

Attention to detail

Relationship building

Discretion

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Concur

Microsoft Teams

Zoom

Job description

Key People is seeking a Senior Administrative Assistant to support Partner-level leaders and the broader leadership team. This highly visible role balances executive calendar management, travel coordination, and office operations in a fast-paced, growth-oriented environment.

The ideal candidate is organized, proactive, and professional, with strong written and verbal communication, discretion handling confidential information, and proficiency with MS Office, Concur, and virtual meeting