Executive Assistant to Partners — Architecture Firm (NYC)

Hill West Architects; New York (NY); On-site; USD 75,000 - 110,000; Full time

Job summary

Hill West Architects in New York City is seeking a full-time Executive Assistant to support the firm's two partners. The role requires a bachelor’s degree and a proactive, discreet approach with excellent organizational and communication skills.

The successful candidate will manage complex calendars, coordinate meetings and travel, prepare confidential documents, and interact professionally with clients and staff. A detail-oriented, can-do team player is essential.

Qualifications

• Bachelor’s degree required for consideration.
• Degree in business administration, communications, or graphic design preferred.
• 5+ years of administrative experience.
• Strong MS Office skills and proofreading ability.
• Experience supporting a high-level team in a fast-paced environment.

Responsibilities

• Provide administrative support to the two partners
• Direct incoming calls and correspondence to streamline communications
• Manage heavy calendar activity, scheduling, and travel
• Prepare confidential documents and maintain files
• Interact professionally with clients and staff
• Provide general admin support including reception coverage
• Growth potential within the role

Skills

Administrative support

Calendar management

Discretion

Communication

Microsoft Office

Multitasking

Education

Bachelor's degree

Business administration

Communications

Graphic design

Tools

Microsoft Office Suite

Job description

Hill West Architects in New York City is seeking a full-time Executive Assistant to support the firm's two partners. The role requires a bachelor’s degree and a proactive, discreet approach with excellent organizational and communication skills.

The successful candidate will manage complex calendars, coordinate meetings and travel, prepare confidential documents, and interact professionally with clients and staff. A detail-oriented, can-do team player is essential.