Executive Assistant (Law Firm)

Ascendo Resources; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Ascendo Resources in New York City is seeking an experienced Executive Assistant to support a senior partner who chairs his department. You will provide administrative and personal support to a high-profile attorney, working closely with the partner’s personal assistant and the broader support team.

This role requires a client-focused, New York City savvy professional who thrives in a fast-paced environment and handles confidential information with discretion.

Qualifications

• College degree or equivalent and 5+ years of executive or C-level support experience.
• Excellent written and verbal communication, with strong proofreading skills.
• Proficiency with Microsoft Word; working knowledge of Outlook, Excel, PowerPoint, and Adobe Acrobat preferred.

Responsibilities

• Manage a demanding calendar, including meetings, conference rooms, and schedule changes.
• Arrange domestic and international travel, including lodging, transportation, and itineraries.
• Coordinate client meetings, dining reservations, events, and follow-up.
• Screen calls and emails, set up conference calls, and communicate on the partner’s behalf.
• Select and send client gifts and coordinate deliveries and personal errands with the personal assistant.
• Maintain contact lists, databases, and confidential committee binders.
• Process expense reports, personal billing, and charitable contributions per firm protocol.
• Manage budgets and schedules in Excel and help manage vendor relationships.
• Greet clients and visitors and uphold the firm’s professional image.
• Perform other administrative duties as assigned.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Adobe Acrobat

Job description

A leading global law firm is seeking an experienced Executive Assistant to support a senior partner who chairs his department. You will provide administrative and personal support to a high-profile attorney, working closely with the partner’s personal assistant and the broader support team. This role requires a client-focused, New York City savvy professional who thrives in a fast-paced environment and handles confidential information with discretion.

Responsibilities

• Manage a demanding calendar, including meetings, conference rooms, and schedule changes
• Arrange domestic and international travel, including lodging, transportation, and itineraries
• Coordinate client meetings, dining reservations, events, and follow-up
• Screen calls and emails, set up conference calls, and communicate on the partner’s behalf
• Select and send client gifts and coordinate deliveries and personal errands with the personal assistant
• Maintain contact lists, databases, and confidential committee binders
• Process expense reports, personal billing, and charitable contributions per firm protocol
• Manage budgets and schedules in Excel and help manage vendor relationships
• Greet clients and visitors and uphold the firm’s professional image
• Perform other administrative duties as assigned

Qualifications

• College degree or equivalent and 5+ years of executive or C-level support experience
• Excellent written and verbal communication, with strong proofreading skills
• Strong judgment, initiative, and ability to manage competing priorities under pressure
• Proven discretion with confidential professional and personal information
• Proficiency in Microsoft Word; working knowledge of Outlook, Excel, PowerPoint, and Adobe Acrobat preferred
• Experience with records management software (e.g., IRM) a plus
• Ability to lift up to 20 pounds occasionally and travel locally to client sites
• Flexibility for overtime and occasional weekend hours
• Willingness to commit to the role for two years