Executive Assistant to Leadership — Architecture Firm

LESSARD DESIGN LLC; Town of Vienna (WI); On-site; USD 77,000 - 105,000; Full time

Job summary

Lessard Design Inc. in Vienna, VA seeks an experienced Executive Assistant to provide comprehensive administrative support to the firm's executive leadership.

You will manage calendars, coordinate meetings, drafts emails and reports, screen requests, and maintain confidential information across the firm, clients, consultants, and partners. The role involves coordinating domestic and international travel, organizing leadership meetings and special projects, and collaborating with Marketing, HR,

Qualifications

• Minimum of 5 years of experience supporting senior executives, principals, or C-suite leadership.
• Experience in architecture, interior design, engineering, real estate development, construction, or professional services is preferred.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.

Responsibilities

• Manage complex calendars, meetings, appointments, and scheduling for executive leadership.
• Coordinate internal and external meetings, including conference rooms, virtual meetings, agendas, materials, and follow-up items.
• Manage executive correspondence and assist with drafting emails, letters, reports, and presentations.
• Screen and prioritize requests, communications, and scheduling needs.
• Track deadlines, commitments, action items, and leadership follow-ups.
• Maintain confidential executive, employee, client, and business information.
• Prepare expense reports, invoices, reimbursements, and other administrative documentation.
• Coordinate client meetings, presentations, interviews, and business-development activities.
• Assist leadership with preparation for client presentations, project pursuits, and industry events.
• Help organize proposal and qualification materials with marketing and business-development teams.

Skills

Executive support

Calendar management

Communication

Discretion

Time management

Prioritization

Attention to detail

Microsoft Office

Tools

Microsoft Office

Job description

Lessard Design Inc. in Vienna, VA seeks an experienced Executive Assistant to provide comprehensive administrative support to the firm's executive leadership.

You will manage calendars, coordinate meetings, drafts emails and reports, screen requests, and maintain confidential information across the firm, clients, consultants, and partners. The role involves coordinating domestic and international travel, organizing leadership meetings and special projects, and collaborating with Marketing, HR,