Executive Assistant to Managing Partner | In-Office NYC

BCL Search; New York (NY); Sur place; USD 85 000 - 110 000; Plein temps

Résumé du poste

The Global Architecture Firm near Madison Square Park is seeking an Executive Assistant to support its Managing Partner, who also serves as Deputy Chairman. The role is office-based five days a week, within a creative, fast-paced environment, collaborating with senior leaders.

You will manage calendars across time zones, handle inbox, prepare meeting materials, coordinate travel, track expenses, and support strategic initiatives for multi-month projects.

Qualifications

• Undergraduate degree preferred.
• 4-5 years' experience supporting senior executives.
• Strong organizational and project management skills.
• Ability to handle confidential assignments with tact and diplomacy.
• Excellent interpersonal and communication skills; proactive and independent.

Responsabilités

• Manage the Managing Partner's calendar, resolve clashes, and reschedule across time zones.
• Handle inbox and correspondence; prepare meeting materials and summaries.
• Prepare travel itineraries and collect supporting documents.
• Collate expenses and complete weekly timesheets; arrange meals for meetings.
• Track licensure and credits; ensure meeting rooms and tech are ready.
• Prepare briefing materials, minutes, and support strategic initiatives.

Connaissances

Organizational skills

Project management

Communication

Discretion and judgment

Formation

Undergraduate degree

Outils

Microsoft 365

Office software

Description du poste

The Global Architecture Firm near Madison Square Park is seeking an Executive Assistant to support its Managing Partner, who also serves as Deputy Chairman. The role is office-based five days a week, within a creative, fast-paced environment, collaborating with senior leaders.

You will manage calendars across time zones, handle inbox, prepare meeting materials, coordinate travel, track expenses, and support strategic initiatives for multi-month projects.