Executive Assistant, MD

American Airlines; Fort Worth (TX); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Travel perks

Health benefits

Wellness programs

401(k) program

Employee discounts

Job summary

American Airlines is seeking an administrative professional to support a Managing Director. You will handle heavy calendar management, travel planning, and the preparation of presentations and reports.

You will interact with corporate clients and internal teams while maintaining discretion with confidential information. The role requires strong MS Office skills, the ability to multitask in a fast-paced environment, and the capability to coordinate meetings and events with minimal supervision.

Qualifications

• High School Diploma required.
• 2+ years’ work experience in an administrative role.
• Proficiency in MS Office and calendar management.
• Ability to handle confidential information with discretion.
• Strong organizational and time-management skills.

Responsibilities

• Provide administrative, clerical, and organizational support for the Managing Director.
• Prioritize conflicting department needs and requests.
• Manage heavy calendar and travel arrangements (domestic/international).
• Prepare correspondence, presentations, reports, and ad-hoc assignments.
• Assist with meetings, events, and logistics for the MDs and teams.
• Coordinate with VP Executive Assistant and others as needed.
• Handle mail, email, and phone communications efficiently.
• Monitor expenses, invoices, and supply ordering.
• Ensure timely response to customer inquiries within authority.

Skills

MS Office

Calendar management

Communication

Problem solving

Prioritization

Team collaboration

Discretion

Education

High School Diploma

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Intro

Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you’ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you’ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!

Intro

Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you’ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you’ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!

Why you'll love this job

• This role is part of the Safety team at American Airlines
• Provides administrative, clerical and organizational support for a Managing Director.

What You'll Do

As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations.

• Protect the integrity of confidential information in all matters
• Ability to prioritize conflicting departmental needs and requests
• Experience in heavy calendar management
• Responsible for planning domestic and international flights, hotel accommodations, transportation, and itinerary creation
• Responds to customer requests and complaints within limits of authority
• Interacts with corporate clients and community business leaders
• Compose correspondence, prepare presentations, reports, and other ad-hoc assignments
• Manage time and attendance for the team, expense reports, invoices, and supply ordering
• Skilled in reviewing, screening, and prioritizing mail, email, and telephone calls
• Plan and prepare meetings and events: (logistics, budget, agendas, training material, presentations, catering, etc.) for the MDs and their teams
• Work closely with the VP Executive Assistant

Minimum Qualifications - Education & Prior Job Experience

• High School Diploma
• 2+ years’ work experience in a prior administrative role

Skills, Licenses & Certifications

• Working knowledge of MS Office to include Word, Excel, PowerPoint, Outlook, etc.
• Willingness to learn new skills as needed to perform job functions
• Willingness to cross-train with other administrative team members
• Ability to prioritize work, be detail-oriented, and meet deadlines
• Ability to perform in a fast-paced environment, manage multiple tasks simultaneously, and function as an integral part of a team with minimal supervision
• Known for your emotional intelligence and positive energy
• Skilled analytics and problem solving
• Experience with Workbrain, Coupa, Concur, Teams, Distro List creation, NRTA tools
• Ability to fulfill FAA criminal background checks to qualify for unescorted access privileges to airport security identification display areas (SIDA), if applicable

What You’ll Get

Feel free to take advantage of all that American Airlines has to offer:

• Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
• Health Benefits: On day one, you’ll have access to your health, dental, prescription and vision benefits to help you stay well. And that’s just the start, we also offer virtual doctor visits, flexible spending accounts and more.
• Wellness Programs: We want you to be the best version of yourself – that’s why our wellness programs provide you with all the right tools, resources and support you need.
• 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.
• Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more

Feel free to be yourself at American

From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Team Member Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on lifeâs journey? Feel free to be yourself at American.