Executive Assistant to Managing Director — Global Travel

ZIEHL-ABEGG Inc. North America; Winston-Salem (NC); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Tuition Reimbursement

Health, Dental & Vision

Life Insurance

Disability Insurance

Parental Leave

401(k) Match

PTO 20 days

11 holidays

Job summary

ZIEHL-ABEGG Inc. North America is seeking an experienced Executive Assistant to support the Managing Director.

The role centers on calendar and email management, coordination of reporting, and preparation of executive summaries, presentations, and travel arrangements. The ideal candidate brings 5+ years in senior administrative support, excels in cross-time-zone coordination, and demonstrates discretion and professionalism in a fast-paced, international environment.

Qualifications

• 5+ years of experience as an Executive Assistant or Senior Administrative Assistant supporting senior leadership; equivalent experience considered.
• Advanced proficiency in Microsoft Outlook, Excel, Word and PowerPoint.
• Familiarity with Canva is a plus but not required.

Responsibilities

• Manage complex, high-volume calendars across multiple time zones.
• Monitor and organise executive email; flag priorities and draft responses as appropriate.
• Prepare briefing materials, executive summaries, and talking points for meetings.
• Act as a liaison between the Managing Director and internal or external stakeholders.
• Coordinate collection of inputs for executive reports and updates.
• Track action items, timelines, and follow-ups across leadership meetings.
• Support preparation of dashboards and reports with Sales, Service, Legal and Finance.
• Prepare meeting agendas, summaries, and action-item notes with discretion.
• Create, edit, and format professional presentations for executive and board use.
• Organise and coordinate executive meetings, offsites, and leadership events.
• Coordinate domestic and international travel, including flights, hotels, and itineraries.

Skills

5+ years experience

Outlook proficiency

Excel

Word

PowerPoint

Canva

Organisational skills

Written & verbal communication

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Canva

Job description

ZIEHL-ABEGG Inc. North America is seeking an experienced Executive Assistant to support the Managing Director.

The role centers on calendar and email management, coordination of reporting, and preparation of executive summaries, presentations, and travel arrangements. The ideal candidate brings 5+ years in senior administrative support, excels in cross-time-zone coordination, and demonstrates discretion and professionalism in a fast-paced, international environment.