Global Executive Assistant & Calendar Coordinator

MaziCTools; United States; Remote; USD 70,000 - 110,000; Full time

Benefits offered by this job

Professional development time

Job summary

American Express is seeking an experienced Executive Assistant to support senior leaders in a fast-paced, global setting. You will collaborate with a diverse team, manage calendars, coordinate meetings across time zones, and help shape daily operations for executives.

You’ll organize travel, prepare presentations, and assist with recruitment tasks while maintaining the highest level of professionalism and discretion. Join a culture that values integrity, teamwork, and innovative problem solving.

Qualifications

• Experience in a government assistant role in fast-paced environments for large global organizations.
• Must anticipate issues, ask the right questions, and drive topics proactively.
• Highest degree of integrity, professionalism, diplomacy, and discretion.
• Excellent verbal and written communication with strong organizational and time-management skills.

Responsibilities

• Proactively manage calendar appointments across multiple time zones.
• Accommodate last-minute changes and urgent business needs.
• Set the method for VP time and proactively manage calendar-based priorities.
• Flag constraints and coordinate attendees and read-ahead materials.
• Coordinate monthly activities: consolidate charts, lists and information.
• Arrange and manage meetings, rooms, meals, logistics, and travel details.
• Assist in tracking team expenditures and budgets.
• Support recruitment tasks including interview scheduling.
• Prepare select PowerPoint presentations and perform related tasks.

Skills

Microsoft Outlook

Excel

Word

PowerPoint

Time management

Communication

Tools

Video conferencing tools

Job description

American Express is seeking an experienced Executive Assistant to support senior leaders in a fast-paced, global setting. You will collaborate with a diverse team, manage calendars, coordinate meetings across time zones, and help shape daily operations for executives.

You’ll organize travel, prepare presentations, and assist with recruitment tasks while maintaining the highest level of professionalism and discretion. Join a culture that values integrity, teamwork, and innovative problem solving.