Executive Assistant to the Managing Partner

Success Matcher Recruitment; New York (NY); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Healthcare coverage

401(k) match

20 days PTO + 11 holidays

Career growth

Job summary

A growing affordable housing law firm in New York City seeks an experienced Executive Assistant to support its Managing Partner. The role blends executive support, personal assistance, and office coordination, with potential to grow into operations or a Chief of Staff position.

Responsibilities include managing inboxes and calendars, travel, personal tasks, and coordinating with service providers. You will use AI tools to streamline workflows across two locations and support the Operations

Qualifications

• 7+ years of EA experience supporting senior executives or partners.
• Comfortable handling both professional and personal assistant responsibilities.
• Highly organized, proactive, discreet, and personable.
• Proficient in Microsoft Office, with experience or interest in Asana, AI tools, and workflow automation.

Responsibilities

• Manage the Managing Partner's inbox, calendar, correspondence, and business and personal travel.
• Provide personal assistance, including gifts, expenses, and coordination with service providers.
• Use AI tools and modern software to streamline workflows.
• Coordinate supplies, deliveries, lunch pickups, and daily office needs across two locations.
• Support the Director of Operations with administrative projects.
• Maintain confidentiality and reasonable responsiveness outside standard office hours when needed.

Skills

Executive support

Calendar management

Travel coordination

Personal assistant

Discretion

Proactive

Tech-savvy

Tools

Microsoft Office

Asana

AI tools

Workflow automation

Job description

About the Role

A growing affordable housing law firm is seeking an experienced Executive Assistant to support its Managing Partner. This role combines executive support, personal assistance, and office coordination, with potential to grow into operations or a Chief of Staff position.

Responsibilities

• Manage the Managing Partner's inbox, calendar, correspondence, and business and personal travel.


• Provide personal assistance, including gifts, expenses, and coordination with service providers.


• Use AI tools and modern software to streamline workflows.


• Coordinate supplies, deliveries, lunch pickups, and daily office needs across two locations.


• Support the Director of Operations with administrative projects.


• Maintain confidentiality and reasonable responsiveness outside standard office hours when needed.

Qualifications

• 7+ years of Executive Assistant experience supporting senior executives or partners.


• Comfortable handling both professional and personal assistant responsibilities.


• Highly organized, proactive, discreet, and personable.


• Proficient in Microsoft Office, with experience or interest in Asana, AI tools, and workflow automation.


• Available to work on-site five days per week in NYC.


• Authorized to work in the U.S. without visa sponsorship.

Benefits

• Healthcare coverage and generous 401(k) match.


• Backup family care.


• 20 days PTO plus 11 holidays.


• Opportunities for long-term career growth.