Executive Admin & Travel Coordinator

Harmony Senior Services, LLC; Charleston (WV); On-site; USD 37,000 - 50,000; Full time

Benefits offered by this job

401k + Benefits

Training & Career Development

Work-life balance

Flexible scheduling

Job summary

Harmony Senior Services, LLC in Charleston, WV is seeking an experienced Administrative Assistant to support the executive team with calendar management, travel planning, and document preparation. You will handle word processing, presentations, filing, and confidential information with discretion in a fast-paced environment.

You will maintain filing systems, assist with meetings, plan direct mailings, and coordinate communications between departments.

Qualifications

• Must have 3+ years of administrative experience supporting senior-level executives.
• Must possess a high school diploma or GED; Associate's Degree preferred.
• Excellent verbal and written communication skills.
• Polite, considerate and professional demeanor when interacting with visitors, coworkers, and management.
• Demonstrates independent judgment when planning, prioritizing, and organizing a diverse workload.
• Able to handle and maintain confidentiality of sensitive information.
• Customer-service oriented with ability to work well in a team.
• Highly organized with strong multitasking skills and ability to work with minimal supervision in a fast-paced environment.
• Advanced proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Maintain a neat, professional appearance.

Responsibilities

• Schedules and organizes activities, meetings, travel arrangements, and conferences.
• Performs word processing and creates visual presentations for the Executive Leadership team.
• Establishes and maintains filing systems and updates the Data Management System.
• Retrieves information from files as needed and handles routine inquiries by phone or email.
• Greets and directs visitors in a professional and courteous manner.
• Acts as liaison between Executive Leadership and other departments.
• Handles confidential information with discretion.
• Assists with planning presentations and direct mailings; creates documents and charts.
• Processes travel reimbursements and reconciles corporate credit card expenses.
• Monitors office security and ensures access control for executive areas.
• Makes travel arrangements and supports special projects as assigned.

Skills

Verbal communication

Written communication

Professional demeanor

Independent judgment

Teamwork

Customer service

Organization

Multitasking

Confidential handling

Education

High school diploma / GED

Associate degree preferred

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Harmony Senior Services, LLC in Charleston, WV is seeking an experienced Administrative Assistant to support the executive team with calendar management, travel planning, and document preparation. You will handle word processing, presentations, filing, and confidential information with discretion in a fast-paced environment.

You will maintain filing systems, assist with meetings, plan direct mailings, and coordinate communications between departments.