Executive Assistant to C‑Level - Healthcare Administration

WVU Medicine; Morgantown (WV); Hybrid; USD 55,000 - 85,000; Full time

Job summary

WVUH West Virginia University Hospitals is seeking an Executive Assistant to provide high-level administrative support to the Chief Executive and department Chair. The role involves screening requests, managing calendars, arranging travel, preparing reports, and maintaining confidential files.

You will coordinate meetings, draft correspondence, and assist with special projects, ensuring timely completion and accuracy in a fast-paced hospital environment.

Qualifications

• High School Diploma or equivalent and 4 years of high-level Administrative Experience, OR Associate’s Degree and 2 years of executive office experience, OR Bachelor’s Degree.
• Bachelor's Degree in Business Administration or Health Administration preferred.
• Experience in health care environment preferred.

Responsibilities

• Works independently to initiate and complete executive support functions for the Executive, screening requests by phone and in person.
• Maintains a tracking system on executive matters and monitors status.
• Coordinates scheduling for the Executive, including standing meetings and response to meeting requests.
• Determines priorities and ensures deadlines are met; prepares agendas and minutes as requested.
• Creates reports from established data and assembles information from departments.
• Maintains office files and archives; retrieves information as needed.
• Assists Executive with special projects, researches background information, and monitors progress.
• Manages Executive calendar and travel/lodging arrangements; tracks expenses for reimbursement.
• Drafts personal and business correspondence; proofs all typed material.
• Prints meeting materials and prepares folders for internal and external meetings.
• Compiles statistical, financial or unit activity data for the department.
• Receives and routes mail, handling confidential materials appropriately.
• Participates in cross-training with other executive staff; coordinates educational opportunities.

Skills

Confidentiality

Independent work

Organizational skills

Time management

Written communication

Microsoft Office

Database applications

Transcription

Education

Bachelor's Degree

Associate’s Degree

High School Diploma

Tools

Microsoft Office

Database software

Job description

WVUH West Virginia University Hospitals is seeking an Executive Assistant to provide high-level administrative support to the Chief Executive and department Chair. The role involves screening requests, managing calendars, arranging travel, preparing reports, and maintaining confidential files.

You will coordinate meetings, draft correspondence, and assist with special projects, ensuring timely completion and accuracy in a fast-paced hospital environment.