Senior Executive Assistant

WVU Medicine; Morgantown (WV); On-site; USD 42,000 - 62,000; Full time

Job summary

SMG System Medical Group in Morgantown, WV is seeking an experienced executive secretary to provide confidential administrative support to the leadership team. This role manages calendars, coordinates travel, drafts letters, and prepares materials for meetings.

Ideal candidates hold a high school diploma or higher with several years in a senior administrative/office setting, strong Microsoft Office skills, and the ability to work independently with keen attention to detail.

Qualifications

• High School Diploma or Equivalent AND Four years of high level Administrative Experience OR Associate’s Degree AND Two years of high level Executive Office Experience OR Bachelor’s Degree.
• Strong computer skills, communication skills, writing skills, organizational skills, and transcription are required. Demonstrated proficiency in Microsoft Office software.
• Experience in a high-level executive office setting.
• Ability to work independently and exercise good judgment with exemplary attention to detail.

Responsibilities

• Provides confidential administrative support.
• Maintains the assigned executive(s) daily appointment calendar; Makes travel and lodging arrangements as required.
• Types correspondence, reports, memoranda, special projects, technical papers and related material for department staff.
• Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy and procedures.
• Records meeting minutes to maintain an accurate record of decisions.
• Answers telephone and provides information in accordance with hospital policy.
• Collects and prepares information for the assigned leaders use in meetings with executive staff members and outside individuals.
• Follows standard precautions at all times.

Skills

Confidentiality

Office administration

Communication skills

Attention to detail

Education

Bachelor’s / Associate’s / High School Diploma with relevant experience

Tools

Microsoft Office

Job description

SMG System Medical Group in Morgantown, WV is seeking an experienced executive secretary to provide confidential administrative support to the leadership team. This role manages calendars, coordinates travel, drafts letters, and prepares materials for meetings.

Ideal candidates hold a high school diploma or higher with several years in a senior administrative/office setting, strong Microsoft Office skills, and the ability to work independently with keen attention to detail.