Strategic Executive Assistant to the Chair

WVU Medicine; Morgantown (WV); On-site; USD 55,000 - 85,000; Full time

Job summary

WVU Medicine in Morgantown, WV is seeking a senior Executive Assistant to support the Chief Executive and Department Chairman. You will manage calendar, screen requests, coordinate travel, and prepare reports and correspondence with a focus on confidentiality.

Responsibilities include scheduling meetings, taking minutes, compiling data, maintaining files, handling privileged information, and assisting with special projects as assigned to meet deadlines and drive organizational goals.

Qualifications

• High school diploma or equivalent with four years of high-level administrative experience, or an associate's degree.
• Or a bachelor’s degree; healthcare environment experience preferred.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Initiate and complete executive support functions for the Chief Executive.
• Screen phone and face-to-face requests for the Executive.
• Maintain a tracking system and monitor status of ongoing issues.
• Coordinate scheduling for the Executive including meetings and agendas.
• Prepare minutes, gather agenda items, and compile reports.
• Maintain office files, archives, and prepare correspondence.
• Assist with special projects and monitor progress to completion.
• Arrange travel and lodging for the Executive and track expenses.
• Handle confidential material and respond to sensitive communications.
• Develop, articulate and document goals and track progress toward them.

Skills

Confidentiality

Independent work

Organizational skills

Prioritization

Oral presentation

Writing skills

Critical thinking

Attention to detail

Education

High School Diploma or Equivalent

Associate’s Degree

Bachelor’s Degree

Tools

Microsoft Office

Database applications

Transcription

Job description

WVU Medicine in Morgantown, WV is seeking a senior Executive Assistant to support the Chief Executive and Department Chairman. You will manage calendar, screen requests, coordinate travel, and prepare reports and correspondence with a focus on confidentiality.

Responsibilities include scheduling meetings, taking minutes, compiling data, maintaining files, handling privileged information, and assisting with special projects as assigned to meet deadlines and drive organizational goals.