Administrative Assistant: Operations & Payroll Support

SYSTEM West Virginia University Health System; United States; On-site; USD 36,000 - 56,000; Full time

Job summary

WVU Medicine is seeking an Administrative Coordinator to support department leadership and handle a broad set of office procedures. The role emphasizes accurate communication, budget reconciliation, and calendar management in a standard office setting.

Responsibilities include payroll coordination, travel scheduling, and maintaining policies and supplies. The position requires a high school diploma and secretarial experience or training, with proficiency in Microsoft Office and Excel.

Qualifications

• High school diploma or equivalent is required.
• Two (2) years additional training or related experience OR One (1) year of secretarial training may substitute for experience.

Responsibilities

• Assist in coordinating department communications and ensure timely, neat operations.
• Reconcile monthly budget and process invoices / purchase orders; handle expenses and credit card statements.
• Update Policies & Procedures annually and maintain departmental information.
• Provide payroll liaison support and coordinate leave reports for department staff.
• Screen calls and visitors to maintain professional department communications.
• Maintain office supply inventory and procurement processes.
• Manage conference room scheduling, agendas, minutes, and calendars.
• Schedule travel arrangements for department staff.
• Support staff with forms and information updates.

Skills

Typing 35 wpm

Education

High school diploma

Tools

Microsoft Office

Excel

Job description

WVU Medicine is seeking an Administrative Coordinator to support department leadership and handle a broad set of office procedures. The role emphasizes accurate communication, budget reconciliation, and calendar management in a standard office setting.

Responsibilities include payroll coordination, travel scheduling, and maintaining policies and supplies. The position requires a high school diploma and secretarial experience or training, with proficiency in Microsoft Office and Excel.