Executive Assistant to Leadership — Strategy & Operations

Atrium Therapeutics; San Diego (CA); Presencial; USD 114 000 - 126 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Stock options

RSUs

401(k) match

Wellness program

Unlimited time off

Education reimbursement

Resumo da oferta

Atrium Therapeutics is a biopharmaceutical company advancing RNA therapeutics for heart disease. An Executive Assistant will provide high-level support to multiple members of Atrium’s leadership team, managing calendars, travel, meetings, and confidential communications in a fast-paced environment.

The role requires discretion, organization, and proactive problem solving. You will coordinate governance meetings, prepare reports, and manage cross-functional projects, ensuring timely follow-up and

Qualificações

• 5+ years of experience as an Executive Assistant supporting executive-level leaders.
• Bachelor’s degree in business or related field preferred; equivalent relevant experience considered.
• Demonstrated professionalism, discretion, and sound judgment when handling confidential information.
• Excellent written and verbal communication, organizational, interpersonal, and customer-service skills.
• Proven ability to manage multiple priorities, meet deadlines, anticipate needs, and adapt quickly.
• Strong attention to detail, problem-solving skills, and ability to work independently while building relationships.

Responsabilidades

• Prioritize and route incoming business matters, ensuring timely follow-up and efficient resolution.
• Manage complex calendars and coordinate schedules, meetings, agendas, and presentation materials for multiple leaders.
• Plan meetings, including attendance, logistics, agendas, minutes, decisions, and action tracking.
• Coordinate domestic and international travel, team schedules, onsite meals, and group events.
• Prepare and submit expense reports with accurate documentation and timely reimbursement.
• Prepare routine and ad hoc reports, documents, and presentations with independent judgment.
• Manage assigned projects from planning through completion and update stakeholders on progress and risks.
• Coordinate contract and PO requests, track approval workflows, and support vendor management.
• Provide light administrative support to teams reporting to executives and collaborate with other assistants.

Conhecimentos

Executive support

Calendar management

Travel coordination

Stakeholder management

Communication

Problem solving

Formação académica

Bachelor's degree

Ferramentas

Outlook

Excel

PowerPoint

Zoom

Smartsheet

MS Project

Descrição da oferta de emprego

Atrium Therapeutics is a biopharmaceutical company advancing RNA therapeutics for heart disease. An Executive Assistant will provide high-level support to multiple members of Atrium’s leadership team, managing calendars, travel, meetings, and confidential communications in a fast-paced environment.

The role requires discretion, organization, and proactive problem solving. You will coordinate governance meetings, prepare reports, and manage cross-functional projects, ensuring timely follow-up and