Executive Administrative Assistant to VP & Legal Team

Atrium; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Atrium, a premier private real estate firm, is seeking an Administrative Assistant to support a team and Vice President in a fast-paced corporate environment. The role emphasizes organization and proactive collaboration.

You will manage calendars, arrange travel, prepare expense reports, coordinate office supplies, and oversee the legal invoicing process. A Bachelor’s degree and 2+ years in a corporate or legal setting are required, with strong discretion and communication skills.

Qualifications

• Bachelor’s degree required.
• Minimum 2+ years as an administrative assistant in a corporate or legal setting.
• High level of discretion handling confidential data.
• Proficient in MS Outlook, Word, Excel, and PowerPoint.
• Strong written and verbal communication.
• Excellent time management and organization.
• Ability to multitask and collaborate with multiple managers.

Responsibilities

• Manage calendars and anticipate conflicts.
• Book travel and accommodations.
• Prepare and process expense reports.
• Coordinate and order office supplies.
• Oversee the legal invoice process with internal and outside counsel.
• Assist with ad hoc projects.

Skills

Discretion

Written & verbal communication

Time management

Multitasking

Team player

Interpersonal skills

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Atrium, a premier private real estate firm, is seeking an Administrative Assistant to support a team and Vice President in a fast-paced corporate environment. The role emphasizes organization and proactive collaboration.

You will manage calendars, arrange travel, prepare expense reports, coordinate office supplies, and oversee the legal invoicing process. A Bachelor’s degree and 2+ years in a corporate or legal setting are required, with strong discretion and communication skills.