Executive Assistant

Atrium Therapeutics; San Diego (CA); On-site; USD 114,000 - 126,000; Full time

Benefits offered by this job

Stock options

RSUs

401(k) match

Wellness program

Unlimited time off

Education reimbursement

Job summary

Atrium Therapeutics is a biopharmaceutical company advancing RNA therapeutics for heart disease. An Executive Assistant will provide high-level support to multiple members of Atrium’s leadership team, managing calendars, travel, meetings, and confidential communications in a fast-paced environment.

The role requires discretion, organization, and proactive problem solving. You will coordinate governance meetings, prepare reports, and manage cross-functional projects, ensuring timely follow-up and

Qualifications

• 5+ years of experience as an Executive Assistant supporting executive-level leaders.
• Bachelor’s degree in business or related field preferred; equivalent relevant experience considered.
• Demonstrated professionalism, discretion, and sound judgment when handling confidential information.
• Excellent written and verbal communication, organizational, interpersonal, and customer-service skills.
• Proven ability to manage multiple priorities, meet deadlines, anticipate needs, and adapt quickly.
• Strong attention to detail, problem-solving skills, and ability to work independently while building relationships.

Responsibilities

• Prioritize and route incoming business matters, ensuring timely follow-up and efficient resolution.
• Manage complex calendars and coordinate schedules, meetings, agendas, and presentation materials for multiple leaders.
• Plan meetings, including attendance, logistics, agendas, minutes, decisions, and action tracking.
• Coordinate domestic and international travel, team schedules, onsite meals, and group events.
• Prepare and submit expense reports with accurate documentation and timely reimbursement.
• Prepare routine and ad hoc reports, documents, and presentations with independent judgment.
• Manage assigned projects from planning through completion and update stakeholders on progress and risks.
• Coordinate contract and PO requests, track approval workflows, and support vendor management.
• Provide light administrative support to teams reporting to executives and collaborate with other assistants.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Communication

Problem solving

Education

Bachelor's degree

Tools

Outlook

Excel

PowerPoint

Zoom

Smartsheet

MS Project

Job description

Atrium is a biopharmaceutical company pioneering delivery of RNA therapeutics to the heart to transform the standard of care for people living with cardiomyopathies. Our proprietary technology leverages the targeted RNA delivery platform initially designed at Avidity, which combines the tissue selectivity of mAbs and other targeted delivery ligands with the precision of oligonucleotides.
This unique combination is designed to allow selective targeting of the underlying genetic drivers of disease that were previously undruggable. Through targeted, non-viral delivery of siRNA to cardiac tissues, our approach has the potential to overcome key limitations of nonspecific viral and nanoparticle-based delivery systems, including challenges related to tissue specificity, immunogenicity, and redosing.

Position Overview

The Executive Assistant provides high-level administrative and operational support to multiple members of Atrium’s leadership team. This pivotal role manages complex schedules, travel, meeting logistics, communications, and special projects while anticipating needs and resolving issues with sound judgment. The successful candidate is highly organized, discreet, adaptable, and effective in a fast-paced environment with shifting priorities and time-sensitive deliverables.

Responsibilities

• Prioritize and route incoming business matters, ensuring timely follow-up and efficient resolution.
• Manage complex calendars and coordinate schedules, meetings, agendas, and presentation materials for multiple members of the leadership team.
• Plan functional, project, governance, and team meetings, including attendance, logistics, agendas, materials, minutes, decisions, and action tracking.
• Coordinate domestic and international travel, team schedules, onsite meals, and group events.
• Prepare and submit expense reports for leadership team members, ensuring accurate documentation, compliance with company policies, and timely reimbursement.
• Prepare routine and ad hoc reports, documents, and presentations using independent judgment, analysis, and thoughtful presentation.
• Manage assigned projects from planning through completion and keep stakeholders informed of progress, risks, and next steps.
• Coordinate contract and purchase order (PO) requests, track progress through internal systems and approval workflows, and support vendor management.
• Provide light administrative support to team members reporting to the supported executives, as needed.
• Provide backup administrative and front-office support as needed and collaborate closely with other Executive and Administrative Assistants.

Education and Experience Requirements

• 5+ of experience as an Executive Assistant supporting executive-level leaders.
• Bachelor’s degree in business or a related field preferred; equivalent relevant experience considered.
• Demonstrated professionalism, discretion, and sound judgment when handling confidential or sensitive information.
• Excellent written and verbal communication, organizational, interpersonal, and customer-service skills.
• Proven ability to manage multiple priorities, meet deadlines, anticipate needs, and adapt quickly with limited notice.
• Strong attention to detail, problem-solving skills, and ability to work independently while building effective relationships across all levels of an organization.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Zoom, and Smartsheet; Microsoft Project experience preferred.

What We Provide

• The base salary range for this role is $114,000-$126,000. The final compensation will be commensurate with such factors as relevant experience, skillset, internal equity and market factors.
• Atrium offers competitive compensation and benefits which include stock options & RSUs, as well as a 401(k) with an employer match. In addition, the comprehensive wellness program includes coverage for medical, dental, vision, LTD, and unlimited of time off including summer & winter breaks.
• A commitment to learning and development which includes a variety of programming internally developed by and for Atrium employees, opportunities for job-specific training offered by industry, and an education reimbursement program.

$114,000 - $126,000 a year