Elite Executive Assistant to C‑Suite (Biotech)

Automatic Data Processing, Inc.; San Diego (CA); On-site; USD 110,000 - 125,000; Full time

Benefits offered by this job

Equity-based compensation

401(k) with Company Match

Flexible Spending Account

Life Insurance

Employee Assistance Program

Employee Discounts

Paid Vacation

Paid Holidays

Paid Sick, Jury Duty, Bereavement

Job summary

ADARx Pharmaceuticals, Inc. in San Diego, CA is seeking an Executive Assistant to the C-Suite to provide high-level administrative and operational support for the Executive Leadership Team.

The role requires exceptional organization, discretion, and the ability to manage scheduling, communications, and priorities in a fast-paced biotech environment. You will coordinate calendars, travel, meetings, and board materials while maintaining confidentiality and professional relations with internal and

Qualifications

• 6+ years of executive administrative support experience, supporting senior leadership (VP, SVP, or C-suite).
• Experience in biotechnology, pharmaceutical, healthcare, or life sciences industries strongly preferred.
• Experience supporting complex calendars and coordinating cross-functional teams.
• Familiarity with pharmaceutical or biotechnology company operations.
• Experience coordinating large meetings, advisory boards, or scientific conferences.

Responsibilities

• Provide high-level administrative and operational support to one or more C-suite executives.
• Proactively manage the executive’s schedule, priorities, commitments, and day-to-day workflow.
• Manage complex, dynamic calendars, balancing internal meetings, external commitments, travel, and strategic priorities.
• Prepare meeting agendas, materials, presentations, and briefing documents as needed.
• Attend select meetings to capture key decisions, action items, and follow-ups.
• Coordinate complex domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries.
• Prepare and reconcile executive expense reports in accordance with company policies.
• Draft, edit, proofread, and coordinate executive correspondence, communications, presentations, and other materials.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion/confidentiality

Tools

Microsoft Office

PowerPoint

Excel

Virtual meetings

Job description

ADARx Pharmaceuticals, Inc. in San Diego, CA is seeking an Executive Assistant to the C-Suite to provide high-level administrative and operational support for the Executive Leadership Team.

The role requires exceptional organization, discretion, and the ability to manage scheduling, communications, and priorities in a fast-paced biotech environment. You will coordinate calendars, travel, meetings, and board materials while maintaining confidentiality and professional relations with internal and