Executive Assistant to Leadership - Hybrid, High-Impact

RSM; Davenport (IA); Hybrid; USD 57,000 - 95,000; Full time

Job summary

RSM is seeking an Executive Assistant to support select leaders, manage calendars, coordinate travel, and handle confidential communications. The role requires professionalism, discretion, and strong organizational skills.

Hybrid work after an initial in-office period is available, with a focus on delivering high-quality administrative support. Applicants should have an Associate degree or 2+ years of related experience, excellent grammar and proofreading abilities, and the capacity to work

Qualifications

• 1–3 years of relevant experience in a related field.
• Proficient with Microsoft Office and firm-specific tools.
• Strong grammar and proofreading skills.
• Excellent interpersonal skills and ability to communicate with diverse audiences.
• Able to manage calendars, travel, and meetings.
• Detail-oriented with strong organizational skills.
• Ability to prepare presentations with charts and slides.
• Ability to balance multiple tasks and projects.
• Punctual and adaptable to changing schedules.

Responsibilities

• Maintain calendar appointments and ensure that meetings are scheduled in advance and prioritized accordingly.
• Coordinate all travel arrangements, including flights, cars, hotels and meals.
• Submit expense reports in a timely manner.
• Be responsible for meeting management administration, including handling all meeting invitations and logistics, tracking attendees and taking notes.
• Routinely handle confidential correspondence.
• Participate in projects and/or events as assigned including researching, organizing details and following through with execution.
• Proofread and assemble information, including correspondence, PowerPoint slides, handouts and spreadsheets, ensuring a professional and consistent appearance.
• With guidance, compile data from a variety of resources and prepare appropriate reports and/or documentation.
• Serve as the “go-to” resource to deliver a consistent and positive experience.
• Act as a liaison between ESS, other internal departments, and/or others outside the firm as appropriate.
• Provide general knowledge of firm systems, tools and industry knowledge when appropriate.
• Perform other duties as assigned.

Skills

MS Office skills

Tech tools knowledge

Diverse communication

Organization & time management

People skills

Grammar & proofreading

Presentation skills

Multitasking

Education

Associate degree or 2+ years of related experience

Job description

RSM is seeking an Executive Assistant to support select leaders, manage calendars, coordinate travel, and handle confidential communications. The role requires professionalism, discretion, and strong organizational skills.

Hybrid work after an initial in-office period is available, with a focus on delivering high-quality administrative support. Applicants should have an Associate degree or 2+ years of related experience, excellent grammar and proofreading abilities, and the capacity to work