Executive Assistant to VP, Public Affairs - Global Office

BD; Washington (District of Columbia); On-site; USD 41,000 - 65,000; Full time

Job summary

BD seeks an experienced Executive Assistant to support the Senior Vice President of Public Affairs and the Washington, DC office. You will manage calendars, coordinate domestic and international travel, and handle confidential documents with discretion.

Responsibilities include organizing meetings with government officials, processing expense reports, and providing ad hoc data tasks. A high school diploma is required, with 7+ years of senior leadership support; College degree preferred.

Qualifications

• Minimum of a High School Diploma with formal training or equivalent work experience.
• 7+ years' experience as an Assistant supporting senior leaders.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Confidentiality is essential due to access to highly confidential data.
• Excellent calendar/meeting management and travel coordination (domestic and international).
• Professional image and ability to work independently and within a team.

Responsibilities

• Performs administrative duties for BD’s global Public Affairs team and SVP, Public Affairs.
• Manages operations of BD’s Washington, DC office; handles needs like computer issues, office supplies.
• Coordinates/organizes meetings including those with government officials and executive leadership.
• Maintains SVP and Public Affairs calendars; notifies attendees with documentation.
• Handles travel plans for senior staff, including international travel and visas; prepares itineraries.
• Manages expense reports and maintains filing, retention, and confidentiality of data.
• Executes emails, letters, and other materials; maintains current PC skills.
• Coordinates orientation for new hires and ad hoc support as needed.

Skills

Calendar management

Travel coordination

Confidentiality

Independent work

Professional image

Education

High School Diploma

College degree (preferred)

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

SAP

Workday

Concur

Job description

BD seeks an experienced Executive Assistant to support the Senior Vice President of Public Affairs and the Washington, DC office. You will manage calendars, coordinate domestic and international travel, and handle confidential documents with discretion.

Responsibilities include organizing meetings with government officials, processing expense reports, and providing ad hoc data tasks. A high school diploma is required, with 7+ years of senior leadership support; College degree preferred.