Executive Assistant to Divisional VP | Strategic Support

W3R Consulting; Chicago (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

W3R Consulting seeks an experienced administrative professional to provide high-level support to the Divisional Sr. VP. The role involves secretarial duties, document preparation, and confidential handling of corporate information in a fast-paced environment.

Responsibilities include budget participation, invoice processing, and coordinating meetings, travel, and communications. Strong organizational skills and discretion are essential to succeed in this position.

Qualifications

• Requires high school diploma or GED, with secretarial certification preferred.
• Demonstrated ability to handle confidential information with discretion.
• Proficient in Word, Excel, PowerPoint; Lotus Notes experience a plus.

Responsibilities

• Perform varied secretarial and administrative duties with discretion and independent judgment.
• Compose and transcribe routine documents with professional appearance.
• Maintain confidential files and corporate records and research information as needed.
• Process invoices, monitor department budgeting data, and participate in budget reporting.
• Coordinate calendar, travel arrangements, and meeting logistics for the Divisional Sr. VP.

Skills

Administrative support

Confidentiality

Communication

Independent judgment

Organizational skills

Polished correspondence

Education

High School Diploma or GED

Secretarial certificate

Tools

Word

Excel

PowerPoint

Lotus Notes

Job description

W3R Consulting seeks an experienced administrative professional to provide high-level support to the Divisional Sr. VP. The role involves secretarial duties, document preparation, and confidential handling of corporate information in a fast-paced environment.

Responsibilities include budget participation, invoice processing, and coordinating meetings, travel, and communications. Strong organizational skills and discretion are essential to succeed in this position.